Corporate Paralegal

About the role:

Navan is seeking a detail-oriented and organized paralegal to support our corporate legal team. This role will involve assisting with legal operations, public company reporting, corporate governance administration, and corporate transactions. This position requires strong organizational and interpersonal skills, intellectual curiosity and the desire to help build a better legal organization at a fast-paced, exciting start-up.

What you'll do:

Legal Operations & Systems Management

• Lead or assist in the launch and maintenance of a Corporate Governance/Entity Management platform.
• Manage the legal billing process, including reviewing outside counsel invoices, enforcing billing guidelines, and coordinating with Finance on legal accruals.
• Support the improvement of legal procurement and sales operations as needed.
• Identify opportunities to automate manual legal tasks using tools like Ironclad, Jira, or similar workflow automation software.

Public Company Reporting

• Assist with SEC and public company reporting, including periodic reports (Form 10-K and Form 10-Q), current reports (Form 8-K), and proxy statements.
• Prepare, file and track Section 16 filings, including obtaining applicable EDGAR codes, maintaining filing records, and managing related 10b5-1 trading plans.
• Support compliance with securities laws, including monitoring and tracking insider trading policies, SEC reporting requirements, and other relevant regulations.

Corporate Transaction Support

• Assist with due diligence and related support on major corporate transactions (public offerings, M&A, financings, etc.), including organizing and maintaining virtual data rooms, tracking transaction documentation, and managing closing process.
• Coordinate the collection and organization of necessary corporate documents for submission to the SEC and other regulatory bodies.

Assist in the preparation of corporate-transaction related documents, including registration statements, prospectuses, and related exhibits.

General Operations Support

• Provide day-to-day paralegal support for corporate legal matters, including document drafting, organization, and review.
• Maintain legal files, databases, and document management systems.
• Work closely with other members of the team to fulfill compliance and corporate governance requirements.
• Assist General Counsel with scheduling and general administrative tasks.

What we're looking for:

• 5+ years of experience in a similar role.
• Experience supporting public companies and familiarity with SEC regulations, securities laws, and complex corporate structures.
• Strong experience with corporate legal documents and filings, including the preparation of board materials, corporate filings, and SEC reports.
• Bachelor's Degree and paralegal certificate.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems.
• Experience with Equity Edge, Workiva, Boardvantage, DocuSign, IronClad is a plus but not required.
• Notary public or willingness to become a notary public.
• High ethical standards and the ability to maintain discretion and confidentiality.
• Strong problem-solving and critical-thinking abilities.
• Self-starter, proactive, detail and deadline oriented.
• A positive, 'can-do' outlook, a sense of excitement to learn and contribute to the team's goals, and a willingness to roll up their sleeves and get the job done.