Customer Account Manager III (Customer Service Department), Germany

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Position Overview

The Customer Account Manager III, Germany will report directly to the German Customer Service Manager whilst working closely with Sales and other Commercial personnel to support sales objectives through strategic and tactical activities, actively engaging with current customers, and provide the highest level of customer service to ensure long-term relationships and retention.

The Customer Account Manager III, Germany will oversee all operational and administrative processes associated with the Customer Service department. This role will assist in the development and implementation of a world class Customer Experience model that is ahead of the curve to anticipate changes in customer needs, prepared to expand quickly and efficiently, and considered the best in the industry.

The Customer Account Manager III, Germany should be prepared to handle multiple tasks, to answer to a variety of queries that will come from a diverse Customer base that may include health care professionals, cancer

patients and their family members, media representatives, insurance company claims managers, internal sales representatives, and others.

The impressions we create when we interact with those people who seek us out will play a significant role in establishing favorable customer experiences. The Customer Account Manager will need to understand not only the technical aspects of the services that Exact Sciences offers but must also possess the ability to communicate professionally and effectively with all individuals, including external customers and other international personnel.

The Customer Account Manager III, Germany will also serve as a liaison to International Sales and Marketing and provide customers with logistics and personalized customer service as it relates to the international market.

The place of work is Trier Customer Service Office, Germany.

Essential Duties

Include, but are not limited to, the following:

• Inspire and drive customer success culture across the commercial organization.
• Identify and execute effective solutions to address all client's critical business issues.
• Advocate customer needs through cross-functional internal partnerships with commercial, services, operations, and logistics.
• Provide inside sales support to German assigned territory field sales staff: Regional Oncogenomic Liaisons (ROLs), Sales Manager & Country Manager.
• Define and track account KPIs to measure effectiveness of the account; be responsible for preparing and communicating executive summary of progress and achievements within accounts to commercial team.
• Partner with the Customer Service team to develop efficiency and process improvements to enhance the customer experience.
• Handle and resolve escalated complex customer requests or complaints, as appropriate.
• Answer incoming calls to the Customer service hotline during business hours and reply to phone messages left overnight when the phones are not staffed. Document all calls according to Customer Service Policy and Procedures.
• Oversee order fulfillment for all orders originating in Germany, including assistance with the retrieval of specimens from submitting hospital and collaborating with field sales to ensure the ordering experience of the customer is seamless, timely and effective.
• Represent Customer Service in inter-departmental meetings, conference calls, and presentations as it relates to International.
• Triage inquiries to the appropriate person, office or department accordingly, while supporting a seamless experience for the customer.
• Ability to handle multiple projects at the same time but remain organized, strong sense of urgency for schedules.
• Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.
• Support and comply with the company's Quality Management System policies and procedures.
• Regular and reliable attendance.
• Ability to travel 40% of working time away from work location. May include overnight/weekend travel.

Minimum Qualifications

• Bachelor's Degree in a field related to essential duties; or Associates Degree and 2 years of relevant experience; or High School Diploma or General Education Degree (GED) and 4 years of relevant experience.
• Demonstrated ability to exercise sound judgment in selecting methods and techniques to achieve effective solutions.
• Comprehensive customer service expertise, including:

o Strong understanding of customer service, billing, insurance, and data entry processes

o Advanced proficiency in customer service systems.

o Deep knowledge of the drivers of customer satisfaction and the ability to serve as an internal champion for both the field sales team and health care providers.

o Demonstrated commitment to prioritizing the needs of those seeking information from the Company.

• Fluency in German and English required.
• Proficiency in Microsoft Office, to include Word, Excel, PowerPoint, Outlook, and SharePoint.
• Demonstrated ability to perform the Essential Duties of the position with or without accommodation.
• A high level of empathy, enthusiasm, and self-confidence.
• Maturity and good judgment to understand when to exercise initiative and handle queries directly, and when to escalate queries to higher authority.
• An excellent team player - highly effective in working with others, but also capable of working independently as necessary.
• Proven ability to multi-task while maintaining a high level of accuracy and attention to detail in a fast-paced, deadline-driven environment.
• Highly effective at overcoming obstacles - tenacious and resilient.
• Conflict resolution skills a must.
• Willingness to adhere to strict procedures for database management and approved responses to selected queries.
• Must have superior interpersonal and organizational skills. Excellent listening, oral and written communication skills.
• Professional telephone manner.
• Experience following and/or developing Standard Operating Procedures (SOPs).
• Ease of working with internal and external groups in reinforcing policy as well as accepting suggestions for improvement.
• Superb follow-through skills and relationship management required.

Preferred Qualifications

• Bachelor's Degree in Business Administration or Science.
• Fluency in another European language beyond German.
• Clinical / Medical or Scientific background.
• Customer Service experience in Health Care, Lab or Pharmaceutical industry preferred.
• Salesforce.com experience.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state, or federal law. Applicable portions of the Company's affirmative action program are available to any applicant or employee for inspection upon request.

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Our success relies on the experiences and perspectives of a diverse team, and Exact Sciences fosters a culture where all employees can develop personally and professionally with a sense of respect and belonging. If you require an accommodation, please contact us here.

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