Data Entry & Office Assistant

Defense Holdings, Inc. (DHi)• Location: Hybrid/Remote (US)• Employment Type: Full-Time• Department: Administrative / Operations• Reports To: Office Manager / Department Director

Company Overview

Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.

At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.

Position Summary

Defense Holdings, Inc. (DHi) is seeking a Data Entry & Office Assistant to perform accurate data entry, maintain office documentation, and support administrative functions. The ideal candidate will ensure high-quality data management and efficient office operations.

This role requires strong attention to detail, organizational skills, and the ability to manage multiple administrative and data-related tasks simultaneously.

Key Responsibilities

Data Entry & Documentation

• Accurately enter and update data in company systems.
• Maintain organized and up-to-date records, files, and documentation.
• Perform data verification and quality checks to ensure accuracy.
• Assist with reporting and generating operational summaries.

Administrative Support

• Support scheduling, meetings, and internal communications.
• Assist with preparation of correspondence, presentations, and office materials.
• Maintain office resources and assist with office operations as needed.

Cross-Functional Collaboration

• Collaborate with operations, administrative, and client services teams.
• Assist leadership in improving data management and office workflows.
• Participate in cross-departmental projects and initiatives.

Required Qualifications

• High school diploma; Associate or Bachelor’s degree preferred.
• 1–3 years of experience in data entry or administrative support.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational, analytical, and communication skills.
• Ability to handle confidential information responsibly.

Preferred Qualifications

• Experience with office administration, database management, or document control.
• Familiarity with corporate or defense-related operational systems.

Core Competencies

• Attention to Detail
• Organizational Skills
• Analytical Thinking
• Communication Skills
• Time Management
• Adaptability & Initiative
• Collaboration

Work Environment

• Hybrid/Remote work environment with flexible scheduling.
• May require occasional travel for meetings or team events.
• Must be eligible to work in the United States.
• Ability to obtain and maintain security clearance may be required.

Compensation & Benefits

• Competitive base salary (commensurate with experience)
• Medical, Dental, and Vision Insurance
• 401(k) with company match
• Paid Time Off (PTO) and Holidays
• Life and Disability Insurance
• Professional development opportunities

Equal Opportunity Employer Statement

Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.