Data Entry Specialist

Specific Role:

We’re looking for a detail-oriented, reliable, and organized Data Entry Specialist – Manufacturing Orders to join our team. This role is responsible for creating, maintaining, and ensuring the accuracy of all Manufacturing Orders (MOs) within Microsoft Dynamics GP. You will work closely with the Sales Order Processing (SOP) team to ensure alignment between customer demand and production execution, helping maintain clean and reliable system data that supports scheduling, manufacturing, and reporting.

This position goes beyond basic data entry. The right candidate will play a critical role in ensuring production operations run smoothly by maintaining accurate records, identifying discrepancies, and supporting continuous improvement efforts. If you thrive in a structured, fast-paced environment where precision, accountability, and follow-through are essential, this role may be a great fit.

Key Accountabilities:

Manufacturing Order Creation & Execution

• Create and manage Manufacturing Orders in Microsoft Dynamics GP based on demand from the SOP team
• Ensure accurate item numbers, quantities, bills of materials (BOMs), and routings are applied
• Release Manufacturing Orders in alignment with production scheduling priorities
• Maintain alignment between Sales Orders and Manufacturing Orders
• Communicate discrepancies or missing information to appropriate teams

Coordination & System Accuracy

• Update Manufacturing Orders for changes in quantities, cancellations, or scheduling adjustments
• Ensure order statuses accurately reflect production progress
• Monitor and correct errors in BOMs, routings, and order links
• Close completed Manufacturing Orders in a timely and accurate manner
• Maintain clean, reliable system data to support operations

SOP Coordination & Demand Alignment

• Partner closely with the SOP team to ensure Sales Orders are properly translated into Manufacturing Orders
• Identify and resolve gaps between sales demand and production orders
• Support communication between sales, scheduling, and production teams
• Ensure alignment between what is sold and what is produced

Data Quality & Continuous Improvement

• Identify recurring errors or inefficiencies in order creation and maintenance
• Support improvements to processes, templates, and system usage
• Maintain consistency in data entry standards and naming conventions
• Contribute to improving accuracy and scalability of data processes

Administrative & Operational Support

• Assist with data cleanup, audits, and reporting as needed
• Support internal teams with system-related questions
• Escalate system or process issues that impact workflow
• Ensure support tasks are completed efficiently without creating bottlenecks

Qualifications:

• High school diploma or equivalent required; associate’s or bachelor’s degree in business, operations, or a related field is a plus
• Experience in data entry, manufacturing operations, or ERP systems (Microsoft Dynamics GP preferred)
• Strong attention to detail and high level of accuracy
• Excellent organizational and time management skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• Proficiency with Microsoft Office and standard business systems
• Ability to work independently and follow through on tasks

Preferred:

• Experience working in a manufacturing or production environment
• Familiarity with Sales Order Processing (SOP) workflows
• Experience maintaining or working with Manufacturing Orders, BOMs, or routings
• Experience identifying and improving operational or data processes

What Success Looks Like:

• Manufacturing Orders are accurate, timely, and aligned with production needs
• System data is clean, reliable, and reflective of real-time operations
• Sales demand and production execution remain fully aligned
• Issues and discrepancies are identified and resolved quickly
• You become a trusted resource for data accuracy and operational support

We are an equal opportunity employer and welcome candidates from all backgrounds.