Data Entry Specialist

JOB OVERVIEW

The Data Entry Specialist is part of the Enterprise Records (ER) unit and reports to the Director of Enterprise Records. The primary responsibility of this position is to perform a variety of data processing, clerical, and office tasks accurately and efficiently in support of document processing at Unity Environmental University. Additional responsibilities include creating and maintaining database records, word processing, inbound and outbound calls to students, maintaining spreadsheets, bulk mailings, and report management.

POSITION SPECIFIC RESPONSIBILITIES AND EXPECTATIONS

Provide accurate, valid, and timely processing and maintenance of all records and donations.

Perform application data entry and associated tasks into campus information systems of record.

This position is responsible for the switchboard and making outbound calls.

Provide administrative support to include (but not all inclusive) maintaining and producing mailing lists, assisting in producing letters and envelopes for mailings, and editing and proofreading documents, as needed.

Perform data analysis activities as directed.

Complete, verify, process, and distribute credit card statements, purchase orders, check requests, timesheets, tax forms, applications, etc. when directed.

Reconcile spending activities with the business office to the general ledger, credit card statements, gifts, etc.

Would work collaboratively with the Director of Enterprise Records to ensure optimal customer service, and timely processing of requests.

Perform inbound and outbound calls to students in support of administrative needs across institutional units.

Maintain inventory of materials, publications, letterhead etc. required for Institution activities and communications when assigned.

Organize, prepare, produce, and otherwise process both physical and electronic bulk communications in accordance with institution schedules and procedures.

Process incoming mail and delivery of outgoing mail to the mailroom.

Coordinate scanning and e-filing of documents.

Generate, validate and distribute periodic and ad-hoc reports.

Maintain shared email inboxes and calendars.

Ensure accuracy and completion of data elements through periodic reports and verification measures.

Serve as the subject matter expert for one or more information systems, identify process improvements, develop procedures for implementation, etc.

Perform complex clerical work and cross train in all units under the ER Center.

Provide customer service to function functional areas within the institution and provide Institution switchboard services-as assigned.

Pro-actively communicate challenges, successes, and failures with leadership.

Stay open to counterintuitive ideas and direct feedback. Unity employees are expected to think creatively and remain open to approaches that challenge initial instincts or traditional methods. Taking direction, seeking clarity, and executing with precision are critical to moving innovative work forward.

Work confidently with AI, digital tools, and emerging systems. As a technology-enabled institution, Unity expects all employees to adopt a growth mindset around digital tools. This includes using AI systems to enhance productivity and decision-making, as well as learning new platforms and processes with curiosity and accountability.

Deliver results in a fast-paced, evolving environment. Agility, resilience, and follow-through are essential. Employees must remain focused on outcomes even as priorities shift, iterating quickly and adjusting to change without losing momentum.

Communicate with clarity and consistency. Strong written and verbal communication, including the ability and willingness to engage professionally by phone, video, and digital channels is essential. Employees must document decisions, convey key information clearly, and support alignment across teams.

Model integrity and professionalism in all aspects of work. Every employee is responsible for upholding high ethical standards, demonstrating sound judgment, and maintaining an ownership mindset when it comes to their role and results.

Own the accuracy of your work. While Unity equips employees with advanced systems and AI-enhanced tools, the responsibility for quality, precision, and correctness rests with the individual. Attention to detail and proactive error-checking are non-negotiable.

Demonstrate a commitment to sustainability in all aspects of work. This includes responsible stewardship of resources, strategic decision-making, and ensuring long-term institutional impact.

At Unity, we encourage input, feedback, and collaboration from all employees, your perspective matters. However, once a decision has been made, employees are expected to act as an extension of their supervisor's bandwidth, carrying out directives with clarity, consistency, and precision. We do not operate in independent silos; instead, we emphasize cross-functional collaboration and shared accountability.

Perform other duties as assigned.