Data Entry Specialist

The Opportunity:

The Data Entry Specialist is part of the Enterprise Records unit and reports to the Director of Enterprise Records. The primary responsibility of this position is to perform a variety of data processing, clerical, and office tasks accurately and efficiently in support of document processing at Unity Environmental University. Additional responsibilities include creating and maintaining database records, word processing, inbound and outbound calls to students, maintaining spreadsheets, bulk mailings, and report management.

Compensation $23/hr

Day to day responsibilities:

• Provide accurate, valid, and timely processing and maintenance of all records and donations.
• Perform application data entry and associated tasks into campus information systems of record.
• Provide administrative support to include (but not all inclusive) maintaining and producing mailing lists, assisting in producing letters and envelopes for mailings, and editing and proofreading documents, as needed.
• Perform data analysis activities as directed.
• Complete, verify, process, and distribute credit card statements, purchase orders, check requests, timesheets, tax forms, applications, etc. when directed.
• Reconcile spending activities with the business office to the general ledger, credit card statements, gifts, etc.
• Would work collaboratively with the Director of Integrated Enrollment Services to ensure optimal customer service, and timely processing of requests.
• Perform inbound and outbound calls to students in support of administrative needs across institutional units. Maintain inventory of materials, publications, letterhead etc. required for Institution activities and communications when assigned.
• Organize, prepare, produce, and otherwise process both physical and electronic bulk communications in accordance with institution schedules and procedures.
• Process incoming mail and delivery of outgoing mail to the mailroom.
• Coordinate scanning and e-filing of documents.
• Generate, validate and distribute periodic and ad-hoc reports.
• Maintain shared email inboxes and calendars.
• Ensure accuracy and completion of data elements through periodic reports and verification measures.
• Serve as the subject matter expert for one or more information systems, identify process improvements,develop procedures for implementation, etc.
• Perform complex clerical work and cross train in all units under Enterprise Records.
• Provide customer service to function functional areas within the institution and provide Institution switchboard services-as assigned.
• Pro-actively communicate challenges, successes, and failures with leadership.