Dental Office Manager/ Treatment Coordinator
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Overview
Schedule
Full-time
Career level
Director
Remote
On-site
Compensation
$80,000-$100,000/year
Benefits
Paid Vacation
Job Description
Benefits:
- 401(k)
- Competitive salary
- Paid time off
We are a dynamic and rapidly expanding Dental Support Organization (DSO) led by passionate dentists and entrepreneurs. With 7 practices across Southern California, we are committed to building a patient-centered, team-driven culture that transforms the dental experience. As we scale, we're looking for a creative, resourceful, and driven staff to help us share our story, strengthen our brand, and engage our growing network of patients and team members.Pay Range DOE: $80,000-$100,000; high performers can earn an additional $30K–$50K per year tied to sales goal performance. Required Qualifications
- High School Diploma or equivalent required.
- 5+ years of experience in dental practice management
- Clinical experience (Dental Assistant, Hygienist, etc.) highly preferred.
- In-depth knowledge of dental procedures, terminology, and insurance processes.
- Familiarity with the California Dental Practice Act and Dental Hygiene Board of California (DHBC) regulations.
- Strong understanding of third-party financing options (e.g., Cherry, CareCredit).
- Proficiency with dental practice management software (e.g., Open Dental).
- Working knowledge of electronic health records (EHR) and coding for dental and medical billing
Job Responsibilities
Patient Communication & Case Presentation
- Review and present treatment plans clearly and compassionately, emphasizing benefits and risks.
- Answer patient questions regarding procedures, recovery, timing, insurance coverage, and costs.
- Educate patients about payment options, including third-party financing, office plans, or discounts.
- Build rapport and trust to support treatment acceptance and long-term patient relationships.
Financial Coordination & Oversight
- Provide accurate treatment estimates and ensure proper documentation of financial agreements.
- Collect co-payments or deposits prior to scheduling treatment and assist with financing applications.
- Manage operating budgets, monitor expenses, and oversee patient billing and collections.
- Collaborate with billing staff to ensure correct posting of dental and medical procedure codes.
- Generate and present financial and performance reports to ownership or upper management.
Scheduling & Operations Management
- Manage provider schedules to maintain optimal clinical flow and patient experience.
- Schedule and coordinate treatment appointments, ensuring smooth transitions between clinical and front office teams.
- Track and follow up on outstanding treatment plans to encourage timely scheduling.
- Oversee day-to-day office operations, including supplies, sterilization protocols, and facility upkeep.
Insurance & Authorization Support
- Confirm insurance benefits, limitations, and pre-authorizations as needed.
- Communicate insurance details clearly to patients and help resolve questions or discrepancies.
- Coordinate with insurance providers to process claims, manage denials, and ensure accurate patient accounts.
Team Leadership & Collaboration
- Lead daily team huddles to align on schedules, goals, and performance metrics.
- Collaborate with dentists, hygienists, assistants, and front office staff for coordinated patient care.
- Supervise, train, and provide feedback to staff; participate in hiring and performance evaluations.
- Foster a positive, communicative work environment and address conflicts or concerns proactively.
Compliance & Policy Management
- Ensure adherence to OSHA, HIPAA, CDA, and HR policies and safety standards.
- Maintain accurate patient records, insurance documentation, and operational compliance.
- Develop and implement office policies and procedures to support efficiency, safety, and regulatory compliance.
*The absence of specific duties in this description does not exclude them from the role if they are similar, related, or logically associated with the position. Additional responsibilities may be assigned or requested by management or executive leadership as needed.*
Compensation: $80,000.00 - $100,000.00 per year
Welcome to Empower Dental Group, where personalized, high-quality dental care comes first. With locations throughout Los Angeles County and Southern California, our dedicated team is committed to making every visit comfortable and stress-free.
Founded by Dr. Gyokchyan, Dr. Arkelakyan, and Dr. Khachatryan, Empower Dental brings together experience, innovation, and compassion to deliver exceptional, patient-centered care. Using the latest dental technology, we tailor our services to your unique needs—so you can enjoy a healthier smile in a welcoming environment.
Automate your job search with Sonara.
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FAQs About Dental Office Manager/ Treatment Coordinator Jobs at Empower Dental Group
What is the work location for this position at Empower Dental Group?
This job at Empower Dental Group is located in Pasadena, California, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Empower Dental Group?
Candidates can expect a pay range of $80,000 and $100,000 per year.
What employment applies to this position at Empower Dental Group?
Empower Dental Group lists this role as a Full-time position.
What experience level is required for this role at Empower Dental Group?
Empower Dental Group is looking for a candidate with "Director" experience level.
What benefits are offered by Empower Dental Group for this role?
Empower Dental Group offers Paid Vacation for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at Empower Dental Group?
You can apply for this role at Empower Dental Group either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.