Design Coordinator

As a Design Coordinator at Bear, you play a critical role in ensuring our event designs are accurate, complete, and fully prepared for execution. This position supports our Event Designers by owning the refinement, coordination, and final preparation of proposals—bridging the gap between design vision and production reality.You will work across the full pipeline of events, supporting 20–40 active events per month, ensuring that every proposal is thoroughly vetted, clearly communicated, and ready for a seamless handoff to our logistics and production teams.This role requires a strong attention to detail, an understanding of design environments, and the ability to manage a high volume of moving pieces. While you will contribute to smaller proposals and client requested edits, your primary responsibility is to take full ownership of proposal readiness, ensuring designs are cohesive and fully audited before handing it over to production. You will report to the Lead Event Designer and work closely with Event Designers, Production Leads, Warehouse, and Creative teams.Your responsibilities:

    Serve as the final quality control checkpoint for all proposals, ensuring they are cohesive, accurate, and fully prepared for execution, identifying and resolving missing elements, inconsistencies, or risks prior to handoffEnsure all elements of the proposal are aligned with our inventory, place any orders for products or subrentals, and work with creative teams to ensure all requirements are shared

    Communicate directly with clients to manage updates, maintaining accuracy across proposals, design boards, and supporting materialsBuild and manage proposals your own proposals for simple rental orders and smaller events, applying our standards for pricing, logistics, and required cost elements

    Build a deep understanding of Bear’s inventory, capabilities, installation methods, and production constraints to ensure all design decisions align with our ability to support client requirementsCoordinate subrentals and external orders required for event execution

    Track, organize, and support reporting on active projects, including weekly and quarterly data needsSupport the Lead Event Designer and design team with coordination, scheduling, and administrative needs related to business development or other outbound marketing efforts

    Provide thoughtful input on inventory development, purchasing decisions, and creative builds for our inventoryRepresent Bear with excitement and positivity at industry and networking events in a fun, professional mannerWho you are:

    Highly organized with exceptional attention to detailAble to manage multiple projects at different stages in a fast-paced environment

    A proactive problem solver who identifies issues and develops solutions before they become problemsClear and effective communicator, both written and verbal

    Comfortable making decisions independently while knowing when to seek inputAdaptable and steady under pressure with a strong sense of urgency

    Confident, positive, collaborative, and able to build trust with both clients and team members Requirements:2+ years’ experience working in design-driven environments (events, interiors, experiential, or similar) or design-related coordination role

    Proficiency in Microsoft Office and comfort working in project management and CRM softwareWorking knowledge of Adobe Creative Suite (Illustrator, InDesign, Photoshop) preferred

    Ability to work independently while managing multiple projects, timelines, and prioritiesExcellent written and verbal communication skills

    Understanding of the event production process and how design translates to executionAbility to interact with clients professionally and confidently

    Valid driver’s license and reliable transportationWhy Bear?Bear Event Design is a creative event design and rental company serving Denver and the Rocky Mountain region. We specialize in corporate events, experiential activations, and social celebrations, delivering high-impact environments through thoughtful design and precise execution.Our team operates at the pace of a production company with the mindset of a design studio – creating custom, elevated experiences across a high volume of events each year. We take pride in our collaborative culture, high standards, and commitment to delivering exceptional work.Creative, collaborative team focused on high impact work in the event space

    Opportunity to play a critical role in the design and execution pipelineCompetitive compensation with Medical, Dental, & Vision Health Plans

    HSA with Annual Employer Contribution401K with Employer Match

    Short Term Disability, Long Term Disability, and Life InsuranceGenerous PTO policyPay Range$50,000 - $60,000 depending on experience

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