Design Project Coordinator

GM Hill EngineeringJacksonville, Florida

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Overview

Schedule

Full-time

Career level

Senior-level

Remote

On-site

Job Description

Position Summary

The Design Project Coordinator provides administrative support to the Senior Director of Design Services and design project managers. This role helps manage design project documentation, supports contract processes, and serves as a key point of contact for clients and team members. A professional and friendly demeanor is essential for both in-person and phone interactions.

Key Tasks

Project Support: Assist with contracts, budgets, and design project documentation from start to finish.
Specifications Management: Help develop and manage design specifications and workflows.
Subconsultant Coordination: Track insurance, maintain records, and support ongoing relationships.
Contract Administration: Prepare and distribute subcontracts, change orders, and purchase orders.
Meeting Coordination: Schedule, attend, and document project meetings.
Document Management: Maintain organized digital and paper files for all project-related materials.
Software & Data Entry: Use tools like Smartsheet, Procore, and WAWF for tracking and billing.
Invoice Processing: Support invoice coding and submission.
General Admin: Handle correspondence, printing, and other administrative tasks as needed.

Education and Training Requirements

Education: High school diploma required; associate or bachelor’s degree preferred.
Experience: 5+ years in a related role.
Citizenship: U.S. citizenship and ability to obtain security clearance.
Skills:
- Familiarity with AEC industry terms.
- Proficiency in MS Office; knowledge of Procore, Smartsheet, and Bluebeam is a plus.
- Strong communication, organization, and multitasking abilities.
- Ability to work independently and in teams.

Work Environment & Travel

Occasional travel required; valid driver’s license and insurance needed.

Code of Ethics

Employees must act with integrity, follow laws, and uphold the company’s values in all business dealings.Disclaimer: This is not to be an exclusive list of all responsibilities, duties, and skills required of the person in this job. G.M. Hill Engineering, Inc. (GMHILL) is an Equal Opportunity Employer. GMHILL considers all applicants for employment without regard to race, color, sex, national origin, religion, age, physical or mental disability, family responsibility, marital status, sexual orientation, political affiliation, veteran's status, or any other legal protected status. The candidate selected must pass a thorough background check (including E-Verify), federal security clearance processes and comply with GMHILL’s Drug and Alcohol policy adhering to pre-employment, random, post-accident and for cause testing.

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FAQs About Design Project Coordinator Jobs at GM Hill Engineering

What is the work location for this position at GM Hill Engineering?

This job at GM Hill Engineering is located in Jacksonville, Florida, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at GM Hill Engineering?

Employer has not shared pay details for this role.

What employment applies to this position at GM Hill Engineering?

GM Hill Engineering lists this role as a Full-time position.

What experience level is required for this role at GM Hill Engineering?

GM Hill Engineering is looking for a candidate with "Senior-level" experience level.

What is the process to apply for this position at GM Hill Engineering?

You can apply for this role at GM Hill Engineering either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.