Digital Records Archivist

Defense Holdings, Inc. (DHi)• Location: Remote (US)• Employment Type: Full-Time• Department: Records Management• Reports To: Archivist Supervisor

Company Overview

Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.

At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.

Position Summary

Defense Holdings, Inc. (DHi) is seeking a Digital Records Archivist (Remote) to manage digital archives, maintain long-term records, and support compliance with document retention policies. The ideal candidate will be detail-oriented, highly organized, and experienced in digital records systems.

This role requires strong organizational skills and the ability to communicate with team members effectively.

Key Responsibilities

Billing & Accounts Processing

• Organize, catalog, and maintain digital archive records.
• Ensure accurate metadata and document classification.
• Provide internal teams with archival document access when needed.

Compliance & Reporting

• Assist in the preparation of archival reports for management review.
• Ensure compliance with retention policies and regulatory requirements.
• Support audits and document verification processes.

Cross-Department Coordination

• Collaborate with records management, compliance, and IT teams.
• Ensure archival procedures align with company policies and industry standards.

Required Qualifications

• Associate’s or Bachelor’s degree in Library Science, Information Management, or related field.
• 2–4 years of experience in digital records management or archiving.
• Proficiency in digital recordkeeping software and Microsoft Office Suite.
• Strong analytical skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Preferred Qualifications

• Experience in government contracting or defense-related archives.
• Familiarity with electronic document management systems (EDMS).

Core Competencies

• Accuracy & Attention to Detail: Ensure archival integrity and accuracy.
• Communication Skills: Effectively communicate with team members.
• Problem-Solving: Address archival issues proactively.
• Time Management: Handle multiple tasks efficiently and meet deadlines.

Work Environment

• Professional office environment (or hybrid/remote if applicable).
• May require occasional travel.
• Must be eligible to work in the United States.
• Ability to obtain and maintain security clearance may be required.

Compensation & Benefits

• Competitive base salary (commensurate with experience)
• Medical, Dental, and Vision Insurance
• 401(k) with company match
• Paid Time Off (PTO) and Holidays
• Life and Disability Insurance
• Professional development opportunities

Equal Opportunity Employer Statement

Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.