Dispatcher Billing Admin PartTime to FullTime Growth Path
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Overview
Schedule
Flexible-schedule
Part-time
Career level
Senior-level
Remote
On-site
Compensation
$22-$29/hour
Benefits
Career Development
Health & Wellness Programs
Job Description
Replies within 24 hours
Benefits:
- 401(k) matching
- Bonus based on performance
- Company parties
- Competitive salary
- Dental insurance
- Flexible schedule
- Health insurance
- Opportunity for advancement
- Wellness resources
Construction Operations Coordinator — Part-Time
Industry: Commercial HVAC / ConstructionCompensation: $22–$29/hour, based on proven construction office experienceSchedule: Part-time to start, approximately 30–35hours/week, with potential to growth into full-time
Role Overview
We are a fast-paced mechanical contractor seeking a highly organized, detail-driven person to support invoicing, receivables, dispatch, purchasing, and office operations.
This is a hands-on, multi-function role that directly impacts job profitability, vendor coordination, field productivity, and cash flow. This is not a passive administrative position. Accuracy, follow-through, and the ability to manage competing priorities are mandatory.
Primary Responsibilities
Invoicing & Receivables
- Generate and send invoices daily based on field activity and job status
- Track job progress against billings
- Follow up on outstanding receivables
- Support the controller with AR/AP documentation as needed
Dispatch & Scheduling Coordination
- Coordinate field technicians, deliveries, and crane schedules
- Confirm job readiness before scheduling, including materials, equipment, site access, and timing
- Communicate with field staff, vendors, and customers to prevent downtime and delays
Purchasing & Vendor Coordination
- Issue and track purchase orders
- Coordinate with suppliers for parts, equipment, and materials
- Verify prior orders before purchasing to avoid duplicate orders
- Track vendor confirmations, receipts, and related documentation
Office & Operations Support
- Answer and route calls professionally
- Maintain organized digital and physical job files
- Assist with internal workflows, job tracking, and daily office execution
- Support the CEO, controller, and field team in a small-office environment
Required Qualifications
- Construction or trade-related office experience required HVAC, plumbing, electrical, mechanical, or general contractor experience preferred
- Experience with invoicing, receivables, purchase orders, and vendor coordination
- Strong working knowledge of Microsoft Outlook, Excel, and basic accounting workflows
- QuickBooks or similar accounting software experience preferred
- Ability to multitask without losing accuracy
What Success Looks Like
- You understand the difference between an estimate, purchase order, invoice, and work order
- You do not duplicate orders, miss invoices, or schedule incomplete jobs
- You follow tasks through to completion without constant supervision
- You understand that office decisions impact field productivity, job cost, and cash flow
- You can shift between requests from ownership, accounting, vendors, customers, and field staff without dropping critical details
Ideal Candidate
The ideal candidate has worked in a construction office, worn multiple hats, and understands the urgency of dispatching, billing, purchasing, and field coordination. You are organized, accountable, and comfortable working in a small office where priorities change quickly. You are a mentally strong person that can keep up with the fast pace and redirection without being highly sensitive.
Please Do Not Apply If
- You have no construction, trade, or contractor-office experience
- You do not understand the difference between an estimate, purchase order, invoice, and work order
- You are uncomfortable managing tasks with financial or scheduling consequences
- You require step-by-step instruction for routine daily responsibilities
- You cannot handle fast pace and are an emotional person
Compensation: $22.00 - $29.00 per hour
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.
FAQs About Dispatcher Billing Admin PartTime to FullTime Growth Path Jobs at Cb
What is the work location for this position at Cb?
This job at Cb is located in Rio Linda, California, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Cb?
Candidates can expect a pay range of $22–$29 per hour for this role.
What employment applies to this position at Cb?
Cb lists this position under the following employment categories:
- Flexible-schedule
- Part-time
What experience level is required for this role at Cb?
Cb is looking for a candidate with "Senior-level" experience level.
What benefits are offered by Cb for this role?
Cb offers following benefits: Career Development and Health & Wellness Programs for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at Cb?
You can apply for this role at Cb either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.