Distribution Coordinator

Basic Function

HF Sinclair is seeking a Distribution Coordinator based in Anacortes, WA. In this role, you will conduct mid-level assignments for the departmental planning and scheduling movements of products with close and frequent supervision.

Job Duties

• Provides crisis management for situations involving conflicts arising out of short-term or long-term refinery/logistical problems causing product throughput shortages, refinery cutbacks, customer complaints, etc.
• Serves as backup to other schedulers within the organization's scheduling group including extended rotations with other schedulers
• Schedules and coordinates monthly/daily product movement(s) on assigned transportation carriers and into the assigned refinery and at all trading points, including bulk and lease purchasing
• Monitors assigned product inventories which may include daily monitoring of product movements, inventory positions and communicating with appropriate departments, and optimizing assigned product inventories
• Works with appropriate refinery personnel at the assigned refinery to manage tank levels outside and inside the Refinery
• Enters product scheduling, nominates appropriate transportation carrier, and enters volumes into assigned system
• Works with third-party pipeline companies and/or carriers on tariffs, expansion, or other policy matters that affect HF Sinclair as it relates to the assigned product inventory
• Works with other departments to facilitate timely product movements and timely invoicing
• Manages and maintains good working relationships with customers, exchange partners, suppliers, and/or third-party personnel, working with traders, and schedulers to maximize product movements and values for the Company depending on assigned product inventory and refinery
• Assists with special projects as required
• Maintain good working relationships with the transportation carriers, customers, and/or trading partners
• Maintains positive and productive working relationships within the department and with other departments
• Maintains close communication with the Manager and other key personnel, keeping them informed of conditions, activities, and trends in areas of responsibility that may have an impact on the business and work closely with the Manager to capture market values
• Represents the company at industry Scheduling functions
• Assists in analysis, investigation, and research supporting the needs of the organization's financial planning
• Works with supervisor to develop marketing/sales/pricing strategies and sales contracts
• Communicate with a logistic coordinator who is tracking all scheduled/planned volumes through receipt/delivery and invoicing
• Coordinate with the logistics coordinator to address excess supplier or customer cars and possibly assist in preparing detention bills for the scheduler or marketer to present to the supplier or customer
• Produce daily inventory position reports

May Also Perform Other Duties Including

• Review all company contracts and pricing for accuracy, completion, and delivery promptly
• Acts as liaison with traders, customers, and other departments regarding contracts and pricing
• Creates and maintains agreements and master data customer, vendor, and contract forms (deal sheets)
• Updates and maintains a procedure manual for Contracts & Pricing Requirements
• Ensures accuracy of all invoices and cumulative balance are kept at a minimum
• Obtains all customer/vendor information to set up master data in SAP
• Liaises with other departments such as Refinery, Credit, Marketing, Sales, Accounting, Tax, and Data. Integrity to ensure assigned customers receive excellent customer service
• Ensures contract and pricing documentation is compliant with Audit and SOX requirements
• Handles all aspects of issue resolution and facilities clearing month-end errors

Special assignments or tasks assigned to the employee by their supervisor, as determined from time to time in their sole and complete discretion.

Experience

A minimum of 5 years of job-related and industry experience is required.

Education Level

A minimum of a Bachelor's Degree, in a technical or related field, or equivalent work experience instead of a degree, is required.

Required Skills

Ability to perform a variety of assignments as they relate to the marketing department and multi-task. Basic to intermediate computer skills particularly in MS Excel, to provide written reports and spreadsheets as well as the ability to learn new programs. Strong interpersonal skills with the ability to effectively communicate with others, both written and verbal. Ability to perform a variety of assignments as they relate to the marketing department and multi-task. Intermediate to advanced computer skills, particularly in MS Excel to provide written reports and spreadsheets as well as the ability to learn new programs. Strong interpersonal skills with the ability to effectively communicate with others, both written and verbal communication; customer service is necessary to create mutual respect with peers and a positive work environment. Intermediate knowledge of safety, environmental, and transportation regulations and procedures, and capable of writing effective instructions. Ability to maintain positive and productive working relationships within the department and with other departments. Intermediate reading and writing skills; ability to perform intermediate-level mathematical calculations.

Preferred Skills

SAP knowledge is preferred.

Supervisory/Managerial Responsibility

None.

Work Conditions

Office-based with up to 30% travel by land and air required. Subject to all weather and varying road conditions.

Benefits

HF Sinclair offers a comprehensive benefits package designed to support the well-being of our employees and their families. Our benefits include, but are not limited to, the following:

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Paid Time-Off
• 401(k) Retirement Plan with match
• Educational Reimbursement
• Parental Bonding Time
• Employee Discounts

We are committed to fostering a supportive and inclusive work environment, ensuring our employees have the resources needed to thrive professionally and personally. Benefit eligibility is governed by official plan documents, for more details visit Total Rewards.

Our One HF Sinclair Culture:

At HF Sinclair, we are united through our One HF Sinclair Culture, which is underpinned by our five core values of Safety, Integrity, Teamwork, Ownership and Inclusion. Developed to empower our people, our five core cultural values are at the heart of everything we do and extend to how we engage our stakeholders. These values influence our decisions, shape our behaviors and keep us connected across the entire organization. We maintain a true Safety culture for our employees, communities, environments and customers. Our goal is to make sure everyone returns home safely each day. We have a long-standing commitment to Integrity and ethical behavior and do what is right for our employees, investors, communities and the environment. We encourage employees to Step Up and Stand Out by championing a culture of Teamwork and Ownership. We foster a culture of Inclusion by encouraging diversity of experiences, viewpoints and backgrounds. What makes each of us different, together makes us stronger.

About HF Sinclair Corporation

HF Sinclair Corporation, headquartered in Dallas, Texas, is an independent energy company that produces and markets high-value light products such as gasoline, diesel fuel, jet fuel, renewable diesel and other specialty products. HF Sinclair owns and operates refineries located in Kansas, Oklahoma, New Mexico, Wyoming, Washington and Utah and markets its refined products principally in the Southwest U.S., the Rocky Mountains extending into the Pacific Northwest and in other neighboring Plains states. HF Sinclair supplies high-quality fuels to more than 1,500 branded stations and licenses the use of the Sinclair brand at more than 300 additional locations throughout the country. In addition, subsidiaries of HF Sinclair produce and market base oils and other specialized lubricants in the U.S., Canada and the Netherlands, and export products to more than 80 countries. Through its subsidiaries, HF Sinclair produces renewable diesel at two of its facilities in Wyoming and also at its facility in Artesia, New Mexico. HF Sinclair provides petroleum product and crude oil transportation, terminalling, storage and throughput services to its refineries and the petroleum industry.

Equal Opportunity Employer

HF Sinclair Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other prohibited ground of discrimination.

Salary Range: The salary range includes the minimum, midpoint, and maximum base salary values. A candidate's offer can vary depending on differentiating factors, including but not limited to education, training, or experience.

This position has a salary minimum of $73,800.00 and maximum of $128,400.00

Nearest Major Market: Seattle

Nearest Secondary Market: Everett