District Billing Specialist

Be the one who makes a difference!

At Vertex Education we are a team of high achievers, courageous leaders, and passionate believers in changing lives through education. As a purpose-led education services provider, our mission is destined to benefit many and yet it starts with just one person inspired to work together with us to make a memorable and meaningful difference for our clients, schools, students, and communities. Be the one who makes a difference-with us.

The District Billing Support Specialist is a member of the District Billing Team and provides direct support to several VSS client schools. This role is responsible for processing district tuition payments, preparing deposits, maintaining accurate records, and assisting with other per-child accounting functions as needed.

This is an in-office position based in Glenside, Pennsylvania. The role requires regular on-site attendance due to the handling of physical checks, mail, and banking responsibilities.

This position requires strong attention to detail, consistent accuracy in data entry, and the ability to manage recurring deadlines. The ideal candidate is organized, dependable, and comfortable working with financial information in a structured, process-driven environment. The District Billing Support Specialist works closely with internal accounting staff to ensure district payments are recorded accurately and in a timely manner.

ESSENTIAL FUNCTIONS:

• Receive, open, sort, and organize district tuition payments/checks daily for six cyber charter school clients.

• Accurately enter district tuition payments into the billing system and verify payment details prior to posting.

• Receive, review, scan, and log district calculation sheets, ensuring documentation is complete and properly filed.

• Prepare and process check deposits using in-house bank scanners twice weekly (Wednesdays and Fridays), confirming deposit totals and maintaining supporting records.

• Transport prepared check packages to designated banking institutions once weekly (Fridays). Reliable personal transportation is required.

• Coordinate monthly district tuition invoice mailings for cyber school clients, including printing, assembling, stuffing, sealing, and applying postage.

• Assist with reconciling district payments to billing records and accounting reports to ensure accuracy.

• Maintain organized electronic and physical filing systems in accordance with internal procedures.

• Provide general administrative and accounting support to the District Billing Team as assigned.

KNOWLEDGE, SKILLS, & ABILITIES:

• Previous experience in data entry, billing, accounts receivable, or accounting support preferred.

• Strong proficiency in Microsoft Excel, including the ability to manage and review data efficiently.

• Demonstrated attention to detail and ability to identify discrepancies.

• Familiarity with accounting software such as Sage Intacct or QuickBooks (desktop and/or online) preferred.

• Strong organizational skills and ability to manage recurring tasks and deadlines.

• Ability to work independently while contributing effectively within a team environment.

• Professional and clear communication skills.

• Comfortable working in a fast-paced office environment with consistent processing responsibilities.

Be excited to be a part of our team and grow your career with us!

Be the one who enables us to positively impact over 258,000 students across multiple states while driving our growth forward so we can enrich even more lives. Be the one who helps us achieve excellence for over 226 schools that we support with academics, finance, technology, human resources, communications, marketing, facilities, construction, and food services. Be the one who is a diverse thinker, a team player, a smart risk taker, an innovator, and a difference maker by encouraging others to climb higher and reach farther to further education.

• Be yourself surrounded by wonderful people who care about you, value your unique skills, and lift you up.

• Be supported in your work by caring leaders and team members who want you to succeed.

• Be empowered to make a difference and climb higher and reach farther to change lives through education.

• Be well in all aspects of your life from your physical, mental, and emotional wellbeing to your finances.

• Enjoy industry-leading pay, rewards, referral bonuses, with unlimited flexible paid time-off for performance.

• Be able to care for your health and your family with comprehensive medical, dental and vision benefits and invest in your future with 401(k) plans with a 6% employer match on your contributions.

• Enhance your growth and development with mentoring and money to take training classes.

• Thrive in a welcoming, supportive, and inclusive environment where we treat others with fairness and respect, celebrate diversity, and elevate equality and inclusion as an equal opportunity employer.

Be the one who makes a difference!

With an innovative mind, a hungry heart, and engaging spirit you can change lives through education. Be a part of Vertex Education and let's make a difference together. Apply Today!