Document Control Specialist

Ames Construction has built America for more than 60 years, and the exceptional people who make up our team are a vital factor in our success. We are a full-service, heavy civil and industrial general contractor that brings innovative solutions to many market segments, from highway and bridge construction to mining and rail. Ames is an employee-owned company that retains its entrepreneurial spirit while offering the experience and stability of a proven construction industry leader. Equipped with our core values of People, Team, Our Bond, Persistence, and Vision, we make communities across the U.S. safer, keep supply chains moving, and lay the groundwork for a sustainable future. By joining Ames, you will be working with talented colleagues at an award-winning, nationally recognized top 65 general contractor.

The Document Controls Specialist is responsible for managing a large volume of incoming and outgoing construction documents at the project site to ensure operations run safely, smoothly, and effectively.

Key Duties and Responsibilities

• Work collaboratively with Project Managers and Project Engineers to issue various submittals and requests for information (RFIs) to the client.

• Manage numbering and filing systems for project documents such as work plans, material data, survey data, non-conformance reports, presentations, meeting minutes, agendas, requests for information, etc.

• Maintain detailed logs of incoming and outgoing documents.

• Facilitate timely internal and external document reviews.

• Format documents as needed for consistency and professionalism.

• Download, file, distribute, and maintain a high volume of complex incoming construction documents such as plans, specs, material take-offs, design files, etc.

• Prepare and distribute agendas and meeting minutes.

• Communicate effectively with clients, external third parties, internal team members, and leadership.

• Prepare clear, timely, and useful reports for both internal and external parties.

• Enforce document control procedures and standards.

• Prepare and update various internal and external document templates.

• Monitor and maintain office supply inventory and place office orders.

• Assist with general office and administrative tasks when needed.

• Exercise safe work practices and support all team members in maintaining a safe work environment.

• Other duties as assigned by leadership

Experience, Education & Skills

• Experience in office work, documentation, and control preferred.

• Office experience in the construction industry is preferred.

• Excellent communication skills, both oral and written.

• Strong client service attitude with ability to interface with clients and maintain lasting, positive relationships.

• A positive attitude and aptitude to support diverse teams is a must.

• Ability to work under tight deadlines and on our initiative.

• Able to establish priorities to maintain a balance between short- and long-term activities.

• Proficiency in Microsoft Office Suite, with emphasis on Excel, Word, Outlook, and PowerPoint required.

• Experience in software such as Aconex, SharePoint, Bluebeam, and Adobe Creative Suite preferred.

• Ability to assess various levels of risk associated with safety, quality, schedule, and budget in carrying out tasks and flagging documents for additional review.

Working Conditions

• Travel- This project is in Cedar Rapids, Iowa. Subsequent projects will be nationally based.

• Construction Site Environment- Work is primarily performed on active construction job sites, including highways, roadways, and heavy civil infrastructure projects.

• Position requires physical ability to stand, walk, crawl, bend, reach and climb. Exposed to high noise levels.

• Regular exposure to outdoor weather conditions, including heat, cold, rain, wind, and dust.

• Office Environment - extensive sitting at desk and computer; some standing, bending at the waist, stooping and reaching required; ability to lift 5-20 pounds occasionally.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Ability to pass a pre-employment drug test is required

Ames Construction is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Ames Construction is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.