Document Controls Specialist
KEITHBelle Glade, FL
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Overview
Schedule
Full-time
Career level
Senior-level
Remote
On-site
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Job Description
Document Controls SpecialistLocation: Belle Glade, FLPosition OverviewKEITH is seeking an experienced Document Controls Specialist to support a major construction management project in Belle Glade, Florida. This position is responsible for overseeing the project's document control processes, ensuring all engineering, construction, contractual, and project documentation is accurately maintained, distributed, and archived throughout the project lifecycle.The ideal candidate is highly organized, detail-oriented, and experienced working on large capital construction projects. This individual will collaborate closely with project managers, engineers, contractors, owners, and other project stakeholders to maintain document integrity, support project compliance, and ensure timely information flow across the project team.Responsibilities:
- Manage all project documentation including drawings, specifications, RFIs, submittals, contracts, meeting minutes, change orders, correspondence, reports, and other project records.
- Administer and maintain the project's electronic document management system (EDMS), ensuring documents are properly indexed, version-controlled, and distributed.
- Establish and enforce document control procedures in accordance with project standards and client requirements.
- Review incoming and outgoing documentation for accuracy, completeness, and compliance with established document control protocols.
- Coordinate document transmittals between the owner, design team, contractors, subcontractors, and other project stakeholders.
- Maintain current revision status of engineering drawings, technical documents, and construction records.
- Track document workflows to ensure timely review, approval, and distribution.
- Prepare and maintain document logs, registers, and reporting metrics to support project management and client reporting.
- Assist project leadership with audits, quality assurance reviews, and regulatory compliance activities.
- Coordinate project closeout documentation, including turnover packages, as-built drawings, operations and maintenance manuals, warranties, and final records.
- Identify opportunities to improve document control processes and implement best practices to increase efficiency and accuracy.
- Mentor and provide guidance to junior document control staff as needed.
- Associate's or Bachelor's degree in Business Administration, Construction Management, Engineering Technology, or a related field preferred.
- Document controls experience supporting engineering, construction, infrastructure, or capital improvement projects.
- Experience supporting large, complex construction management projects.
- Strong knowledge of document control principles, records management, and quality management systems.
- Experience with electronic document management systems.
- Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
- Excellent organizational skills with exceptional attention to detail.
- Strong written and verbal communication skills.
- Ability to prioritize multiple assignments while meeting strict deadlines.
- Experience working in a collaborative, fast-paced project environment.
- Collaborative and growth-focused work environment.
- Opportunity to work on diverse and impactful projects.
- Competitive salary and comprehensive benefits package.
- Professional development and continuing education support
- 100% PAID Medical, Dental, and Vision
- Employer matched 401K - 100% Vested on Day 1 of contribution!!!
- Paid Parental leave and Life Insurance
- PTO, Holidays, and more!
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FAQs About Document Controls Specialist Jobs at KEITH
What is the work location for this position at KEITH?
This job at KEITH is located in Belle Glade, FL, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at KEITH?
Employer has not shared pay details for this role.
What employment applies to this position at KEITH?
KEITH lists this role as a Full-time position.
What experience level is required for this role at KEITH?
KEITH is looking for a candidate with "Senior-level" experience level.
What benefits are offered by KEITH for this role?
KEITH offers following benefits: Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Paid Holidays, Paid Vacation, Parental and Family Leave, 401k Matching/Retirement Savings, and Health & Wellness Programs for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at KEITH?
You can apply for this role at KEITH either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.