Documentation Assistant

Defense Holdings, Inc. (DHi)• Location: Hybrid, Remote (US)• Employment Type: Full-Time• Department: Compliance / Documentation• Reports To: Documentation Manager

Company Overview

Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.

At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.

Position Summary

Defense Holdings, Inc. (DHi) is seeking a Remote Documentation Assistant (Technical & Compliance) to support the documentation department in preparing, maintaining, and reviewing technical and compliance documentation while ensuring accuracy and regulatory alignment. The ideal candidate will be highly detail-oriented, analytical, and able to manage documentation processes efficiently.

This role requires strong organizational skills and the ability to communicate with team members effectively.

Key Responsibilities

Billing & Accounts Processing

• Prepare, review, and maintain technical and compliance documents in a timely manner.
• Ensure accurate documentation records and version control updates.
• Handle internal requests for document updates and revisions.

Compliance & Reporting

• Assist in the preparation of compliance reports for management review.
• Ensure compliance with regulatory policies and documentation standards.
• Help with audits and support compliance reporting processes.

Cross-Department Coordination

• Collaborate with compliance, legal, and operations teams.
• Ensure documentation procedures align with company policies and industry standards.

Required Qualifications

• Associate’s or Bachelor’s degree in Business, Technical Writing, or related field.
• 2–4 years of experience in documentation, compliance, or administrative support.
• Proficiency in Microsoft Office Suite and documentation tools.
• Strong analytical skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Preferred Qualifications

• Experience in government contracting or defense-related compliance.
• Familiarity with document control systems.

Core Competencies

• Accuracy & Attention to Detail: Ensure accuracy in documentation and reporting.
• Communication Skills: Effectively communicate with team members.
• Problem-Solving: Address documentation issues and discrepancies proactively.
• Time Management: Handle multiple tasks efficiently and meet deadlines.

Work Environment

• Professional office environment (or hybrid/remote if applicable).
• May require occasional travel.
• Must be eligible to work in the United States.
• Ability to obtain and maintain security clearance may be required.

Compensation & Benefits

Defense Holdings, Inc. (DHi) offers a competitive compensation package including:

• Competitive base salary (commensurate with experience)
• Medical, Dental, and Vision Insurance
• 401(k) with company match
• Paid Time Off (PTO) and Holidays
• Life and Disability Insurance
• Professional development opportunities

Equal Opportunity Employer Statement

Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.