Overview
Schedule
Full-time
Career level
Senior-level
Remote
On-site
Compensation
$25+/hour
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Job Description
Apply
Job Type
Full-time
Description
Now Hiring: Documentation Coordinator
Shift/Schedule: Mon - Fri | 1st Shift | 8:00AM - 5:00PM
Pay: Base = $25/hour (+ based on experience)
Why join our team?
- Need cash before payday? We've got you covered with on demand pay
- Quarterly bonuses (based on team achievement and up to 6% of wages)
- Full benefits package - medical, dental, vision & 401(k) match
- Generous PTO & holidays
- Growth opportunities to expand skillsets and enhance career
- Amazing team & culture focused on: Communication | Community Involvement | Wellness | Employee Activities
Other Benefits & Programs We Offer:
- Full-time & stable hours - no seasonal cuts!
- Referral bonus program
- Tuition reimbursement
- HSA Medical plan option with annual company contribution
- Perks at Work - discounts on shopping, travel & more
- Proven continued business growth for future opportunities
What You'll Do
- Collect and organize supplier documents such as specifications, allergen statements, Letters of Guarantee, COAs, and packaging compliance forms
- Review documents for completeness and accuracy using established checklists and SOPs
- Maintain clean, organized files across SharePoint, TraceGains, and internal systems
- Monitor incoming documentation and route items through FSQ workflows
- Track outstanding requests and follow up with suppliers when information is missing
- Support routine documentation tasks for new materials, changes, and supplier onboarding
- Apply basic regulatory requirements (FDA, USDA, TTB) to documentation checks
- Assist with annual supplier reviews and audit preparation by ensuring files are up-to-date
- Maintain version control and ensure documents match current standards
- Work with Procurement, Operations, R&D, and FSQ teams to ensure documentation is available when needed
- Communicate clearly and professionally with suppliers regarding requirements and corrections
- Enter and validate metadata in documentation systems
- Help troubleshoot simple file issues (permissions, naming, formatting)
- Support consistency and organization across shared FSQ folders
Requirements
What You'll Need
- High school diploma required; associate's or bachelor's degree in a related field (FSQ, science, supply chain, business) preferred but not required
- Strong attention to detail and comfort working with documents and data
- Good communication skills and ability to work with internal teams and suppliers
- Basic proficiency with Microsoft Office; experience with SharePoint or documentation systems is a plus but training will be provided
- Ability to stay organized and manage multiple small tasks throughout the day
Salary Description
Wages start at $25/hour & vary based on experience
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FAQs About Documentation Coordinator Jobs at Gehl Foods
What is the work location for this position at Gehl Foods?
This job at Gehl Foods is located in Germantown, WI, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Gehl Foods?
Candidates can expect a pay range of $25 (per hour).
What employment applies to this position at Gehl Foods?
Gehl Foods lists this role as a Full-time position.
What experience level is required for this role at Gehl Foods?
Gehl Foods is looking for a candidate with "Senior-level" experience level.
What benefits are offered by Gehl Foods for this role?
Gehl Foods offers following benefits: Health Insurance, Dental Insurance, Vision Insurance, Paid Holidays, Paid Vacation, and 401k Matching/Retirement Savings for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at Gehl Foods?
You can apply for this role at Gehl Foods either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.