E-Commerce Inventory & General Inventory Lead

Key Responsibilities

E-Commerce Inventory

• Maintain accurate, real-time inventory counts for all products listed on the company's e-commerce platform
• Reconcile online stock levels against physical field and warehouse inventory on a regular cadence
• Flag low-stock, sold-out, or discontinued items and coordinate timely updates to online listings
• Partner with the e-commerce/marketing team on product availability, new listings, and seasonal promotions
• Support quality control and accurate order fulfillment for online/shipped orders
• Identify and troubleshoot discrepancies between online orders and physical inventory

General & Field Inventory

• Track and report crop inventory accurately across assigned nursery blocks
• Move plants between growing areas (e.g., FM to GP) per production schedules
• Set daily and weekly pulling priorities aligned with shipping needs and communicate them to pullers
• Take weekly plant photos (up to 200/week) to support visual crop documentation
• Assist with and help lead monthly cycle counts and verification of can sheets
• Learn crop cycles and understand crop finish dates to anticipate availability
• Support plant quality audits, field mapping, and FileMaker/iPad data adjustments

Leadership & Coordination

• Communicate crop readiness, quality, and availability to sales and e-commerce teams
• Coordinate inventory readiness with growers, field staff, and pullers
• Monitor and improve inventory processes and data accuracy across all channels
• Develop and maintain strong working relationships across growing, sales, shipping, and e-commerce
• Represent the Inventory team in operations meetings and company initiatives

Additional / Off-Season Duties

• Assist with FileMaker adjustments and mapping during the off-season
• Support Operations as needed, including outdoor work during slower seasons
• Become familiar with common pests and diseases affecting nursery stock
• Ensure compliance with safety practices and scrap budget targets
• All other nursery-related duties as assigned

Qualifications

• High school diploma or equivalent required (GED accepted); 3+ years horticulture, inventory, or e-commerce operations experience preferred
• Strong plant knowledge (perennials and general nursery stock preferred) or willingness to learn quickly
• Comfort working with e-commerce platforms, inventory management software, and digital catalog tools
• Proven organizational, communication, and leadership skills
• Proficient in spreadsheets, data entry, and inventory systems
• Basic math skills, including the ability to compute rate, ratio, and percent
• Valid, insurable driver's license
• Ability to lift up to 50 lbs and work in varying outdoor conditions
• Must have consistent, reliable attendance
• OCNT or other industry certification beneficial

Physical Demands

The employee frequently is required to stoop, kneel, crouch, or crawl, and occasionally to climb or balance. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Environment

Approximately 70% of time is spent in the field and 30% administrative (including e-commerce and data tasks). The employee is regularly exposed to wet and/or humid conditions, frequently exposed to extreme cold and extreme heat, and occasionally exposed to moving mechanical parts and fumes or airborne particles. Noise level is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Schedule

• Spring: 45–50 hours/week, including weekends when scheduled
• Summer: 40 hours/week, including weekends when scheduled
• Fall & Winter: 40–45 hours/week, including weekends when scheduled
• Average hours worked per year: ~2,200
• Participation in GGOB, safety, brand, and training programs (8 hours/yr minimum)

We are Proud to Offer:

• Excellent hourly rate of $20+ Commensurate with experience 
• Comprehensive benefits package including cost effective medical insurance options
• 401k Match after 60 days
• Company-paid life insurance
• Paid Time Off plus Paid Holiday Time with no waiting period

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Willoway Nurseries is proud to have a Drug Free Workplace Safety Program

Note that marijuana became legal in Ohio in 2016 for medical use.  However, Willoway Nurseries, Inc. Drug Free Safety Policy does not recognize medical or recreational marijuana as acceptable in the workplace, regardless of whether the employee has a prescription or not.  The presence of THC will still be considered a positive test result.  This mirrors Federal law, which does not recognize marijuana as legal, as the laws are written and voted on at the State level.