Education Coordinator III- Graduate Programs -Jefferson College of Nursing

Job Details

The Education Coordinator provides academic administration, coordination and support for the implementation and administration of assigned graduate nursing programs. The Education Coordinator works in conjunction with Program Directors, Assistant Program Directors, Chair, and Vice-Chair of Programs on adhering to accreditation and compliance regulations and ensuring smooth operations of assigned programs. The Coordinator provides independent complex support for the Programs and assigned committee(s). Under the direction of the Graduate Chair, Vice-Chair, and Lead Education Coordinator, the Education Coordinators ensure efficiencies are relevant, stable and productive.

Job Description

ESSENTIAL FUNCTIONS:

• Coordinates program logistics, completes necessary paperwork and coordinates students from beginning to end of their lifecycles. Communicates and addresses all student-related and operational concerns in a timely manner.
• Assists in ensuring the program meets requirements and standards in order to maintain accreditation. Coordinates activities based on thorough understanding of the accreditation requirements.
• Coordinates implementation of policies and procedures for the Program.
• Working closely with students for assigned cohorts, ensures clinical objectives and credentialing are met.
• Develops databases and assessing efficiencies to ensure accurate, efficient reporting of data .
• Continually assesses and directs a wide range of programmatic issues including long range planning, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and students regarding a range of issues
• Duties include applicant interview coordinating, onboarding paperwork, and constant communication throughout the year both with each Director as well as each student.

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.

OTHER FUNCTIONS AND COMPETENCIES:

• Perform full clerical and general office duties for the Division Chief and Program Administrator, Associate Program Administrator, and assigned faculty
• Maintain calendar and coordinate and schedule meetings.
• Assists with organizing and preparing formative and summative evaluation documents
• Record, transcribe, and maintain meeting minutes correctly
• Create and maintain specialized reports, records, and files required in connection with enrollment, accreditation, regulatory requirements, and audits
• Interact with the leadership team with technical and administrative support, and skillfully handle inquiries.
• The Coordinator must have high level computer skills critical to this position with the ability to learn and utilize existing computer based programs such as Banner and Blackboard.
• The Coordinator needs well-developed organizational and problem solving skills, including ability to prioritize, plan and manage time, with attention to detail. Excellent interpersonal, written and oral communication are necessary for this position.
• The Coordinator must use initiative, be self-directed, and able to work independently with a high degree of initiative and independent judgment.
• The Coordinator continually acts as a liaison between students, faculty and university administration when necessary; he/she must be able to establish relationships and acts as a liaison to clinical sites, internal departments, and divisions regarding recruitment, orientation, annual program, Affiliation Agreements, and external rotations.
• The Coordinator manages the evaluative process related to students, program, faculty, and rotations within an established, rigid timeframe.
• This position involves the interpretation and application of accrediting agencies, and university policies to support compliance.  Coordinator assists in the preparation for accreditation Site Visits and internal reviews
• The Coordinator provides administrative supervision and guidance to the students and fellows regarding administrative issues, due dates, and deadlines.
• Other duties as assigned.

EDUCATIONAL/TRAINING REQUIREMENTS:

• High School Diploma or GED required. Bachelor’s degree preferred.

EXPERIENCE REQUIREMENTS:

• Minimum of 5 years Administrative experience preferred. 
• Previous university experience preferred.

ADDITIONAL INFORMATION:

Candidate must possess excellent oral and written communication skills, strong interpersonal skills and the ability to work collaboratively with both internal and external constituencies.  Position requires demonstrated computer proficiency using the MS Office Suite.  Ability to multi-task independently and maintain a strict level of confidentiality is required.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University

Primary Location Address

901 Walnut Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.    

Jefferson is committed to providing equal educa­tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status. 

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

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