Education Program Coordinator

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

The Clerkship Coordinator supports the Department of Medicine’s medical student programs. Working closely with departmental and Harvard Medical School leadership, this role provides administrative, scheduling, and operational support to ensure a high-quality clerkship experience. This position is hybrid, requiring three days onsite and two days remote per week.

Coordinate and oversee all operational aspects of the Core Medicine I & II clerkships, including scheduling, orientations, rotations, and evaluations.

Manage student onboarding, evaluation workflows, and ongoing communication, ensuring a seamless experience for medical students, faculty, residents, and clinical sites.

Provide administrative and programmatic support for medical student education initiatives, including teaching resident programs, faculty development, letters of recommendation, faculty compensation, and educational events.

Job Summary

SummaryResponsible for coordinating and managing medical education programs by fostering relationships with healthcare providers, such as physicians, nurses, and other clinical professionals, to facilitate their professional development and ensure the organization offers high-quality educational opportunities.Does this position require Patient Care?NoEssential Functions-Collaborate with internal stakeholders, such as medical staff, department heads, and education committees, to identify educational needs and develop comprehensive medical education programs.-Establish and maintain relationships with healthcare providers to understand their educational needs and promote participation in the organization's programs. -Organize and manage educational events, including scheduling, venue selection, logistics coordination, and securing necessary resources (e.g., speakers, audiovisual equipment, materials). -Ensure that the organization's educational programs meet the requirements of accrediting bodies and regulatory agencies responsible for UME. -Develop marketing strategies and materials to promote medical education programs to healthcare providers. -Collect feedback from participants, instructors, and stakeholders to assess the effectiveness and impact of educational programs.

Qualifications

Education

Bachelor’s degree preferred, or a commensurate level of experience in tasks specific to administration of medical education or academic programs.

Can this role accept experience in lieu of a degree?YesLicenses and CredentialsExperiencePrevious office administration experience, preferably in a healthcare and/or education setting strongly preferred.Knowledge, Skills and Abilities- Strong knowledge of the healthcare industry, including an understanding of medical terminology, healthcare regulations, and the dynamics of healthcare provider organizations.- Excellent interpersonal and relationship-building skills are essential for building and maintaining strong connections with healthcare providers.- Strong logistical and project management skills are important for coordinating multiple aspects of events, including venue selection, scheduling, and resource management.- Exceptional verbal and written communication skills are necessary for effectively conveying information, delivering presentations, and facilitating discussions with healthcare providers, internal stakeholders, and external partners.- Proficiency in collecting, analyzing, and interpreting data related to program evaluation and outcomes.

Additional Job Details (if applicable)

Physical Requirements

Standing Frequently (34-66%)

Walking Frequently (34-66%)

Sitting Occasionally (3-33%)

Lifting Frequently (34-66%) 35lbs+ (w/assisted device)

Carrying Frequently (34-66%) 20lbs- 35lbs

Pushing Occasionally (3-33%)

Pulling Occasionally (3-33%)

Climbing Rarely (Less than 2%)

Balancing Frequently (34-66%)

Stooping Occasionally (3-33%)

Kneeling Occasionally (3-33%)

Crouching Occasionally (3-33%)

Crawling Rarely (Less than 2%)

Reaching Frequently (34-66%)

Gross Manipulation (Handling) Frequently (34-66%)

Fine Manipulation (Fingering) Frequently (34-66%)

Feeling Constantly (67-100%)

Foot Use Rarely (Less than 2%)

Vision- Far Constantly (67-100%)

Vision- Near Constantly (67-100%)

Talking Constantly (67-100%)

Hearing Constantly (67-100%)

Hybrid15 Francis Street40RegularDay (United States of America)

Pay Range

$22.22 - $31.71/Hourly

Grade

4At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework