Education Program Specialist -Yr. 4

Department:

38264 GCMG Medical Education- Medical Education: Undergraduate

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

Monday-Friday; 8a-5p

Pay Range

$28.55 - $42.85

SUMMARY:

Under the leadership of the Clerkship Curriculum Manager, the Education Program Specialist- Yr. 4 reviews, develops, implements, and administers all clinical course/clerkship activities for the fourth year of the MD Program. Provides analysis and program oversight to ensure timely project completion and compliance with educational requirements.

EDUCATION/EXPERIENCE:

Bachelor's degree with two years of relevant or equivalent experience required. Two years of experience in project management, program management development, administration, or equivalent experience required.

LICENSURE, CERTIFICATION, and/or REGISTRATION:

n/a

ESSENTIAL FUNCTIONS:

Oversees the planning, implementation, coordination, and evaluation of all course/clinical clerkship activities for the fourth year of the MD Program. Assumes responsibility for ensuring the successful and timely completion of the tasks within courses/clerkships.

Serves as the fourth-year program liaison and representative. Works directly and collaboratively with hospital clinical rotation coordinators within each specialty, as well as external personnel for VLSO away clinical clerkship rotations.

Co-coordinate Transition to Residency course with Associate Deans and Course Directors in delivery of capstone course including facilitator recruitment, planning, scheduling, building virtual components of the course, evaluations, tracking metrics, room reservations and logistics.

Assists with implementing operational policies and procedures related to the MD program's functioning.

Serves as main contact for fourth-year course/clerkship initiatives in collaboration with the Course/Clerkship Directors and Faculty. In addition, the role supports courses including but not limited to the following: Transition to Patient Care, Clinical Performance Examinations (CPXs) and Objective Structured Clinical Examinations (OSCEs).

Oversees the management of Canvas pages for all fourth-year courses/clinical clerkships. In addition, the role may assist with third-year course/clerkship pages, as needed.

Coordinates directly with affiliated hospitals and clinics within the Winston Salem campus and surrounding areas to help secure rotations, spaces, and clinical clerkship activity support.

Serves as proctor for examinations throughout all UME years, specifically for third year shelf examinations from the NBME (National Board of Medical Examiners).

In collaboration with the Associate Deans across campuses, the Clerkship Curriculum Manager and Director of Curricular Affairs, contributes to the development of budget expenditures.

Reviews curricular components on a continual basis (Quality Assurance) to ensure consistency is met regarding clerkship syllabi, goals, objectives, instruction, orientations and faculty and student evaluations for fourth year courses/clerkships. In collaboration with the Clerkship Curriculum Manager and Associate Deans, make recommendations for changes or improvements based on outcome data.

Manages tracking and approval of fourth year absence requests for the respective campus within absence management system.

Monitors and manages room scheduling systems specific to areas supported. Responsible for coordination with student groups and UME curriculum to ensure minimal scheduling conflicts and addresses scheduling needs.

Arranges, implements, and facilitates team meetings to achieve results. Attends meetings with appropriate Staff and Faculty as necessary to provide and gather information. Promotes a cooperative work environment by utilizing communication skills, interpersonal relationships, and team building.

Attends and contributes to the discussion as a non-voting member of the curriculum committees.

Advise on operations of implementing curricular elements, including design, delivery, and assessment. May serve as admin support for mission critical meetings.

Ensures compliance with institutional and sponsor regulations and guidelines.

SKILLS/QUALIFICATIONS:

Excellent oral, written, and interpersonal communication skills

Ability to communicate with individuals of diverse educational and cultural backgrounds

Ability to work independently with minimal supervision and as part of a team

Excellent computer skills

Good problem-solving skills

Strong organizational skills, ability to multi-task

Ability to act as a department liaison

Solid interpersonal skills to effectively build relationships with business partners across departments and facilitate work among teams

Strong analytical and critical thinking skills

Strong PC background in computer spreadsheets systems and presentation packages

Skilled problem solver who can work independently

Ability to manage special projects, work under pressure, meet deadlines

Customer service orientation

Strong presentation skills to effectively persuade and influence to achieve desired outcomes with diverse clientele

Availability to travel off-site, as well as working flexible hours outside of the typical working environment

WORK ENVIRONMENT:

Clean, well-lit, comfortable office setting

Local travel to hospitals and clinics may be required

About Us

Wake Forest University School of Medicine (WFUSM) is a U.S. News and World Report top 50 ranked medical school, integrated with a world-class health system, Atrium Health. WFUSM, the academic core of Advocate Health, is a recognized leader in experiential medical education and groundbreaking research that includes Wake Forest Innovations, a commercialization enterprise focused on advancing health care through new medical technologies and biomedical discovery. WFUSM, has over $300M in annual, extramural funding that drives a cutting-edge Academic Learning Health System by integrating innovative research with excellent patient care across our enterprise.

Atrium Health is part of Advocate Health, which is headquartered in Charlotte, North Carolina, and is the fifth-largest nonprofit health system in the United States, created from the combination of Atrium Health and Advocate Aurora Health.

Our highly integrated academic and clinical environment is deeply committed to improving health, elevating hope, and advancing healing - for all.

It should be noted that while you are applying on the Wake Forest University School of Medicine Career Site, you will receive communications from the Atrium Health Recruitment Team.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more - so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation's largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.