EHR Conversion Data Entry Specialist

Family First Health is seeking a EHR Conversion Data Entry Specialist for a Temporary on-site position at our George Street York location. Applicants must have postsecondary medical education or relevant clinical experience.

At Family First Health, we improve lives in big ways and small ways. From high quality health services and innovative partnerships to daily acts of compassion.

This would be a great opportunity for nursing and pre-med students

Shifts available Wednesday, Thursday and Friday.

Commit to as few as 8 hours or as many as 24 hours per week

Work available through April 30, 2026 and will resume in November 2026

PURPOSE:

This temporary position supports Family First Health's transition to a new Electronic Health Record (EHR) system by ensuring accurate, timely, and secure entry of patient and clinical data. The role is critical to maintaining continuity of care during the transition and requires strong attention to detail, reliability, and respect for patient confidentiality. This role plays an important part in ensuring a smooth EHR transition that supports patient safety, care continuity, and long-term system improvement across the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Accurately enter patient clinical, and historical data into the new EHR system
• Validate and cross-check data migrated from legacy systems for completeness and accuracy
• Identify and flag inconsistencies, missing information, or data quality issues
• Follow standardized data entry protocols and workflows established for the transition
• Maintain strict confidentiality and comply with HIPAA and organizational privacy standards
• Meet daily productivity and accuracy benchmarks
• Collaborate with clinical, IT, and health information teams as needed to resolve questions
• Participate in required training related to the EHR system and transition processes
• Perform all other duties as assigned.

KNOWLEDGE/SKILLS/ABILITIES

• Completion of at least 30 credits in a healthcare post-secondary program such as Nursing, Healthcare Administration, etc. OR completion of a Medical Assistant, Licensed Practical Nurse, Registered Nurse, or similar curriculum. Pre-Med students are encouraged to apply.
• Experience working in a healthcare setting or with EHR systems
• Prior experience supporting system conversions or large-scale data projects
• Prior experience with data entry, medical records, or administrative support preferred
• Intermediate understanding of medical terminology
• Attention to detail and ability to work with high volumes of data
• Ability to follow detailed instructions and standardized procedures
• Reliable attendance and ability to meet deadlines
• Knowledge of computer software applications (Microsoft Office Applications, others)
• Knowledge of grammar, spelling, and punctuation as it relates to correspondence necessary to perform essential job functions
• Knowledge of basic arithmetic to make calculations, balance and reconcile figures necessary to perform essential job functions
• Excellent customer service skills
• Skill in operating office equipment
• Ability to critically think which means the ability to think clearly and rationally about what to do or what to believe; understand logical connections between ideas; and identify, construct, and evaluate arguments
• Ability to set positive examples for team members through exceptional work performance including adherence to company policies and processes.
• Ability to work independently and within a multidisciplinary team
• Ability to work in, and respond appropriately to a demanding environment including crisis situations
• Ability to appropriately handle sensitive and confidential information
• Ability to communicate well and in a caring and supportive manner with individuals of all backgrounds.
• Ability to work efficiently and accurately with strong attention to detail
• Ability to sort and file materials correctly by alphabetic or numeric systems
• Ability to establish and maintain effective working relationships with patients, employees, volunteers, and the public
• Ability to be organized, proactive in follow-up and follow-through, and to juggle multiple competing tasks
• Ability to adhere to all Family First Health's policies, processes, and procedures, especially, Code of Conduct, and Workplace Conduct.
• Ability to articulate and advocate Family First Health's mission and values

PHYSICAL DEMANDS

Mental/Physical Requirements: Must possess the physical and mental abilities to perform the tasks normally associated with this position such as:

• Requires correct vision and hearing to normal range.

CORPORATE COMPLIANCE RESPONSIBILITIES

• Understands and adheres to Family First Health compliance standards as they appear in Family First Health Policies and Employee Handbook.
• Maintains current knowledge of pertinent federal, state and Family First Health regulations, laws, and policies as they presently exist and as they change or are modified.