Elizabethton City Schools - Student Data Services/Data Analyst

Elizabethton City Schools

Job Description: Student Data Services/Data Analyst

Reports to: Director of Schools or Designee

Last Revised: January 2026

Job Summary

The Student Information System (SIS) Secretary is responsible for accurate collection, maintenance, verification, and reporting of all student data for the school district. This position plays a critical role in district funding, accountability, and compliance, as student enrollment, attendance, special education, and graduation data directly impact funding calculations under the Tennessee Investment in Student Achievement (TISA) formula. The SIS Secretary ensures that all required Tennessee Department of Education (TDOE) reports are completed accurately, submitted on time, and aligned with state laws, rules, and accountability manuals.

Main Duties and Responsibilities

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Student Data Management & Accuracy

• Maintain accurate, up-to-date student demographic, enrollment, attendance, withdrawal, promotion/retention, and graduation records within the district's Student Information System.
• Ensure data integrity through regular audits, validations, and reconciliation of school-level and district-level records.
• Monitor enrollment codes, attendance codes, and withdrawal codes to ensure compliance with TDOE Attendance Accounting and Student Membership manuals.
• Serve as the district authority on student data definitions, business rules, and reporting timelines.

State Reporting & Accountability

• Prepare, review, certify, and submit all required TDOE student membership, attendance, and accountability reports, including but not limited to:
  • Base ADM
  • SPED ADM
  • Characteristics of Dyslexia
  • Economically Disadvantaged
  • CTE
  • English Language Learners
  • Federal Reporting - CRDC
  • Maintain State SSO Accounts for the district
• Verify that all data submitted to the state accurately reflects district records and complies with TDOE reporting requirements as outlined in state documentation.
• Ensure data submitted for funding purposes is accurate, timely, and fully supported by documentation.

Funding & Compliance (TISA Impact)

• Collaborate with district leadership to ensure student data directly impacting TISA funding allocations is accurate and defensible.
• Identify and resolve discrepancies that could negatively affect district funding, audits, or accountability determinations.
• Maintain documentation and records required for state audits and monitoring.

Collaboration & Training

• Provide training and ongoing support to school administrators, secretaries, and attendance personnel on SIS procedures, coding accuracy, and reporting timelines.
• Serve as a liaison between schools, district leadership, and the Tennessee Department of Education regarding student data and reporting issues.
• Respond to data requests from district and school departments, auditors, and state agencies.

Confidentiality & Data Security

• Maintain strict confidentiality of student and staff data in compliance with FERPA, state laws, and district policies.
• Ensure secure handling, storage, and transmission of sensitive data.

Minimum Education and Experience

• High school diploma or higher
• Preferred Qualifications
  • Experience working with a Student Information System in a K-12 public school setting.
  • Demonstrated knowledge of student enrollment, attendance, and accountability reporting.
  • Strong attention to detail with a proven ability to maintain highly accurate data.
  • Ability to interpret and apply state and federal reporting requirements.
  • Advanced proficiency in spreadsheets, data analysis, and reporting tools.
  • Prior experience preparing data for state audits or accountability reviews.

Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Required Licenses or Certifications

• None

Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Key Competencies

Specific capacities and abilities may be required of an individual in order to learn or perform adequately a task or job duty.

Knowledge of:

• TISA funding calculations and their relationship to student data.
• Spreadsheets, data analysis, and reporting tools.
• Student Information Systems, specifically Skyward.

Skill in:

• Organization and analytics.
• Meeting strict deadlines with accuracy.
• Working collaboratively across departments.
• Professionalism and discretion.

Ability to:

• Communicate effectively, both orally and in writing.
• Understand and follow oral and written instructions.
• Establish and maintain effective working relationships with students, parents, teachers, and staff.
• Act calmly and appropriately in emergency situations.

Physical Demands and Working Conditions

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the listed functions.

• This job may require lifting objects that exceed 25 lbs. Other physical demands that may be required are as follows:
  • Pushing and/or pulling
  • Climbing
  • Stooping and/or kneeling
  • Reaching
  • Talking
  • Hearing
  • Seeing
• This position is on-site and requires regular interaction with district and school personnel.
• The job is not eligible for remote work, as access to secure systems and records is required.
• Adaptability to:
  • Perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure.
  • Accept responsibility for the direction, control, or planning of an activity.
  • Deal with students.
  • Generalize, evaluate, and make decisions based on sensory or judgmental criteria.
• Ability to:
  • Understand instructions and underlying principles.
  • Reason and make judgements.
  • Understand meaning of words and the ideas associated with them.
  • Perform arithmetic operations quickly and accurately.
  • Move the hands easily and manipulate small objects with the fingers.
  • Make visual comparisons and discriminations and see slight differences in shapes and shadings of figures.
  • Perceive or recognize similarities or differences in colors or shades or other values of the same color.
• The work environment can be dynamic, with frequent changes in tasks and responsibilities, requiring the assistant to adapt quickly and efficiently.

Terms of Employment

Salary and work year to be established by the Board.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be a complete list of responsibilities, duties, and skills required of personnel so assigned.