Energy Solutions Business Coordinator

ESSENTIAL FUNCTIONS

• Working with the Energy Solution Procurement and Retail Manager to verify finances are in line with estimates.
• Coordinate with the Energy Solutions Freight and Logistics Coordinator as well as vendors and suppliers to confirm payment status and shipment readiness.
• Working with Project Engineers and EPC to verify and audit costs are getting coded to the correct projects.
• Answering phones and assisting with filing.
• Helping the Energy Solutions Business Supervisor with marketing and merchandising.
• Help keep the Energy Solutions web page up to date and create social media posts that are in line with our values. Help track website analytics.
• Ordering marketing and promotional items (hats, shirts, etc.).
• Office supply tracking and ordering (stationary, toiletries, cleaning supplies, etc.).
• Receiving new inventory, processing invoices, and keeping track of all order updates from CAT and various vendors.
• Complete title work and temporary tags for licensed unit sales. Work with Federal Excise tax accounting for licensed vehicles.
• Obtain mobile machinery stickers and plates for ES inventory.
• Work with accounting department on balancing inventory, audit and payables of department.
• Assist in creating journal entries, fixing grief and justifying P-card statements.
• Pin new CAT units and work with Commissioning Engineers on starting warranty for project units.
• Work with Energy Solutions personnel on DBS, Procore, Smartsheet, Irents, and other software systems needed.
• Assist with the billing and tracking of sales and pulling monthly profit reports to verify accuracy.
• Bill and track all internal rentals and sales.
• Assist in creating purchase orders for management.
• Charge load bank and transformer usage fees to new equipment

ADDITIONAL FUNCTIONS

• Professionally represent the company in appearance, positive attitude, and work habits.
• Assist the Business Supervisor in monitoring the financials of EPC Projects and Service Contracts.
• Interface with Energy Solutions Freight and Logistics Coordinator for freight accruals and cost tracking.
• Promote a positive safety culture to complement quality standards throughout all project phases.
• Other duties as assigned by the Business Supervisor.

QUALIFICATIONS/KNOWLEDGE/SKILL/ABILITY

• Minimum high school graduate or equivalent. Bachelor's degree in Business Administration preferred.
• Detailed organizational and power generation product background, either scholastically or practically is required.
• The Energy Solutions Business Coordinator must possess the following skills and abilities:

o Strong written and verbal communication skills

o Excellent relationship building and interpersonal skills.

o Must be able to understand and explain basic finance concepts.

o Strong organizational and scheduling skills with the ability to manage multiple projects simultaneously.

o Problem-solving mindset with strong attention to detail.

o Commitment to safety and compliance standards.

PHYSICAL/ENVIRONMENTAL REQUIREMENTS

• Normal office work, including prolonged walking, sitting and standing for extended periods of time (6-8 hours per day).
• Lift 20-50 pounds.
• Mount and dismount various types of equipment using ladders and hand and footholds, along with bending and squatting.
• Use of hands for grasping, pushing, pulling and fine manipulation.
• Use of all personal protective equipment.
• Some overtime may be required depending on workload and project requirements.
• Some travel by automobile and air required, with occasional overnight stay.
• Operate a company vehicle requiring a valid driver's license (driving record must meet company insurance standards and is reviewed annually).