Engineering Operations Technician - Construction Support

JOB DESCRIPTION

Genex Systems is seeking experienced Engineering Operations Technicians to support the Federal Highway Administration's (FHWA) Western Federal Lands Highway Division (WFLHD) in Vancouver, WA. Please note that we are seeking candidates available for immediate hire. 

The Engineering Operations Technician performs non-routine tasks, including development, analysis, coordination, interpretation and presentation of the following: contract task orders, Critical Path Method schedules, interagency agreements, plans and specifications, project and contract documentation and records, and contractor claims.

By applying knowledge and judgment to data compilation and analyses, the Technician selects and adapts standard procedures and applies precedents to prepare project plans, task orders, or other documents related to the project management process and necessary to deliver the projects. 

The Technician analyzes and performs the work and contacts personnel in related activities to resolve problems. Independently inspects project documentation, construction records, and materials submittals. 

The Technician uses judgment, critical thinking and initiative to determine the approach or action to take in non-routine situations. In addition, the Technician interprets policies, precedents, and practices that may be applicable to changing situations. As necessary, the Technician drafts revised procedures due to changes in work flow or system upgrades. Higher level Technicians may be required to train and or assist lower level technicians.

Job Requirements:

• A minimum of an  Associate's Degree in Civil Engineering Technology or related degree or equivalent course credits towards a related degree, AND at least three year's progressive experience working in construction project administration for a general contractor or for a Civil Engineering, Architectural, or Construction Project Management agency/firm, with at least one year experience supporting Local, State or Federal construction projects.
• Thorough knowledge of civil engineering and project management concepts, business practices, industry terminology, design and construction project scheduling.
• Experience with database application and data records management, document controls, complex spreadsheets, databases, and financial management.
• Demonstrable skill analyzing, planning, and coordinating business activities.
• Experience with utilizing, inputting data and extracting reports from industry scheduling and project management information system software.
• Experience monitoring project budgets, running reports, and working with managers to reconcile costs and expenses.
• The ability to compute and analyze data and prepare recommendations or conclusions.
• Experience preparing and reviewing architect/engineering or similar invoicing and billing

SPECIFIC DUTIES

• Construction Support
  • Consistently maintain high level of customer service.
  • Manage database entry and reporting of construction data using programs such as Microsoft Access, Microsoft Excel, OneNote and Oracle. Run reports from existing databases. Perform testing of programs.
  • Track and manage construction data entry and reporting from various sources including internet, monthly reports, verbal discussion and various other internal and external information data systems.
  • Maintain branch and project records and electronic files. Includes photocopying, scanning, distributing, reviewing, organizing and tracking construction documents.
  • Manage construction pay item and progress payment estimate software for accuracy and input data. 
  • Maintain branch information in a timely manner. Provide copies of, route, distribute and take information from monthly contractor payments to incorporate into construction branch data management software.
  • Review and verify estimate quantities and pay item measurement, engineering computations, and construction records of payment documentation for completeness and accuracy. Apply construction accounting management practices to resolve construction payment irregularities and verify construction payment amounts for contract bid item summaries.
  • Process and assemble contract modification and task order support packages, including electronic procurement requests, standard forms, and other documents as required.
  • Route, distribute and track for engineering records.
  • Perform word processing to prepare and revise contract and construction report documents and draft contract correspondence for Government signature.
  • Attend project administration and engineering quality action team meetings in preparation of annual Construction Branch Engineering Pool winter training. Maintain up-to-date notes, training matrix, calendars, and course agendas. Assist in preparing presentations, other exhibits, training materials, course outlines and certificates for training and briefings, etc. Monitor training course progress, maintaining adequate training materials, transitions between courses, attendance and course completion tracking, and engineering course support as identified by the COR.
  • Gather and compile information for special Construction branch projects.
  • Create and maintain complex computer generated spreadsheets to track and manage Construction Branch information.
  • Based on technical direction from the COR, assist with maintaining standard operating procedures manual versions and assist with updating guidance for the Construction Branch, including chapters within the WFLHD Construction Manual, based on current procedures. Organize material and complete writing assignments according to set standards regarding order, clarity, conciseness, style, and terminology. May maintain records and files of work and revisions, select drawings, sketches.
  • Maintain data and reporting for fuel and asphalt pricing indices.
  • Coordinate branch field equipment transfers. Analyzes and monitors construction processes such as the use of field equipment, lab trailers, government-owned vehicles, and construction lockers
  • Assemble and prepare reports for the Construction branch.
  • Assist in the project closeout process to include reviewing project data for numerical accuracy; following and executing written guidelines for performing review of projects; and creating summarized reports of closeout review of projects.