Entertainment / Retail Marketing Coordinator

NDM Hospitality is a family-owned hospitality business that started in F&B and is now expanding into vacation rentals. We are creating a new sector in hospitality by developing identifiable brands with consistent accommodations, services, and amenities within the vacation rental space. Imagine combining the comforts of a vacation home with the experience and consistency of a world‑class resort.

JOB SUMMARY

The Full-Time Entertainment & Retail Marketing Coordinator supports the Entertainment Group by assisting with marketing operations, event planning, and administrative functions. This role is essential to the successful execution of entertainment programming and retail marketing initiatives across multiple properties. Responsibilities include processing weekly invoices, completing data entry, supporting marketing tasks, and providing hands-on assistance with event planning, organization, and on-site execution.

ESSENTIAL RESPONSIBILITIES

Invoice Daily Tasks & Responsibilities

• Send weekly email correspondence to all talent for invoice submissions
• Obtain invoices from the Talent Buyer's invoice file
• Review invoices for accuracy (billing address, rates, performance dates, etc.)
• Document all invoices in the Invoice Tracker
• Code, date, stamp, and print invoices for signature approval
• Submit invoices to the Talent Buyer for approval
• Scan approved invoices for upload
• Upload invoices to the appropriate SharePoint folder or Yardi submission system

Marketing & Weekly Responsibilities

• Weekly data entry of guest registration cards
• Coordinate weekly car show raffles and trophy distribution
• Attend weekly PR and staff meetings
• Assist Marketing Manager with monthly email creation for Promenade at Sunset Walk, Plantation Walk, and Miami Worldcenter
• Support administrative tasks (spreadsheets, laminating, printing, filing)
• Assist with talent replacements as needed
• Draft weekly talking points for review with the Marketing Manager

Event Tasks & Responsibilities

Planning

• Assist with collateral creation (graphics, Eventbrite pages, signage)
• Support Talent Buyer with purchasing guest incentives
• Assist with creation of event signage

Organization

• Organize giveaways, trophies, guest check-in materials, timelines, and signage
• Assist with prepping talent greenrooms

Execution

• Support setup prior to event start time
• Assist with guest check-ins using iPads
• Provide on-site support during events
• Assist with event strike and breakdown

Events vary in size, preparation time, and schedule. Evening, weekend, and holiday availability is required.

JOB REQUIREMENTS

• Minimum 1–2 years of experience in entertainment and/or marketing, or equivalent education and experience
• High school diploma or GED required
• Strong communication skills, adaptability, and organizational abilities
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to read and interpret instructions and write simple correspondence
• Basic math skills including fractions, percentages, ratios, and practical calculations
• Adaptable, growth-oriented, and willing to develop new skills
• Ability to work a flexible, event-driven schedule including evenings, weekends, and holidays
• Strong verbal communication skills in English for collaboration with performers, technical teams, and event staff
• Reliable and consistent attendance is required

PHYSICAL REQUIREMENTS

• Ability to stand for extended periods
• Ability to work indoors and outdoors in varied conditions
• Ability to lift up to 25 lbs.

PREFERRED QUALIFICATIONS

• Experience with SharePoint, Eventbrite, Placer.AI, and Salesforce
• Copywriting experience

PROPERTY LOCATIONS SUPPORTED

• Salty Rim Bar & Grill / Margaritaville Resort Orlando
• Euphoria Lounge / Margaritaville Resort Orlando
• On Vacation / Margaritaville Resort Orlando
• Promenade at Sunset Walk
• The Wharf / Lizzie's Memphis Style BBQ
• Plantation Walk / Plantation, FL
• Mango Moon / Embassy Suites by Hilton Sunset Walk
• Island H2O Water Park / Sunset Walk
• Encore Resort / Kissimmee, FL
• Island Oaks RV Resort / Glen St. Mary, FL
• Miami Worldcenter / Miami, FL

NDM Hospitality is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.