Estimator - HVAC

HVAC Estimator

Location: Southeast, FL (serving tri-county area — Broward, Miami-Dade, and Palm Beach counties)

About Us

Air Force HVAC has been a trusted name in South Florida for over 5 years, delivering reliable residential HVAC service, installation, and maintenance across Broward, Miami-Dade, and Palm Beach counties. Our slogan, "Your Home, Our Mission," guides everything we do.

We are on track to grow 8x year-over-year at the top line as we expand our technician team, client base, and service offerings. To achieve this ambitious growth, we are seeking a detail-oriented HVAC Estimator to help us price jobs accurately, win business, and protect margin as we scale.

The HVAC Estimator is a customer-facing role responsible for evaluating job sites, scoping HVAC systems, and building accurate, competitive proposals across residential and light commercial work — including VRF, VAV, and commercial rooftop/split units. This role depends on real field service experience: the estimator's ability to catch scope issues, anticipate installation challenges, and price a job correctly comes directly from having done the work themselves.

Accuracy, speed, and credibility with customers are non-negotiable in this position.

Key Responsibilities

Estimating & Proposal Development· Conduct on-site assessments to evaluate scope, access, and system requirements for installs, replacements, and repairs· Develop accurate, detailed estimates across residential and light commercial systems, including VRF, VAV, rooftop units, and commercial split systems· Price jobs using company pricing structures, material costs, and labor and margin targets· Prepare "good, better, best" proposal options tailored to customer needs and budget· Incorporate maintenance agreements, indoor air quality solutions, and financing options into proposals where applicable

Technical Scope & Field Knowledge· Apply hands-on field service background to accurately identify scope, code/permitting considerations, and installation challenges before they surface on the job· Review plans, specs, and load calculations as needed to size systems correctly· Coordinate with the GM, dispatch, and field technicians to clarify scope questions during install or service· Flag scope creep and prepare change orders for approval

Sales & Customer-Facing Performance· Present proposals directly to customers, explaining recommendations in clear, honest terms· Build trust and rapport with customers to drive strong close rates and referrals· Follow up on outstanding proposals to move them to close

Systems & Reporting· Maintain accurate, complete estimate records, job notes, and photos in HouseCall Pro· Track conversion rates, average ticket, and estimate turnaround time· Communicate estimate status and job scope clearly to the GM and field team

Experience & Skills· Minimum 3–5 years of HVAC estimating experience (more preferred)· MUST have HVAC field service experience, both commercial and residential· Strong knowledge of VRF, VAV, and commercial HVAC systems in addition to residential· Proven ability to build estimates that close and protect margin· Proficient in Jobber and/or HouseCall Pro· Comfortable presenting proposals directly to customers

Highly Preferred· Commercial installation/service background (VRF, VAV, rooftop units)· Track record of strong close rates as an estimator or in a field sales capacity

Personal Attributes· Detail-oriented and accurate, even under deadline pressure· Takes pride in getting the scope and the numbers right the first time· Strong communicator with customers and teammates alike· Reliable, accountable, and self-directed· Motivated by performance-based compensation

Compensation & Benefits· Base Salary: $65,000 - $85,000 (based on experience)· Health, Dental, and Vision benefits· PTO + Sick days· Company vehicle (if applicable)· Strong growth trajectory within a rapidly scaling company

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