Event Manager

Employment Status: Full-Time, Benefits EligibleLocation: On-Site at NEW Gymreapers HQ in Nampa, ID (20 mins outside of Boise, ID)Schedule: Monday - Friday, 8AM - 5PM (flex according to business needs)Reports To: CEO

Job Summary:

Gymreapers is seeking an experienced and highly organized Events Manager to lead the execution of our high-impact brand activations - including flagship expos like the Arnold Classic, Olympia, and Wodapalooza Miami. This role is critical in ensuring that all Gymreapers events are executed with precision, operational excellence, and a premium customer experience that reflects our brand values.

As the onsite lead for major events, you will own booth production, vendor coordination, staffing, and logistics. You’ll play a hands-on role in all pre-event planning, travel and freight coordination, and event setup/teardown, while collaborating across departments to bring campaigns to life. You’ll also manage temporary retail staff and ensure the booth team operates efficiently and with enthusiasm.

This role is ideal for a detail-oriented executor who thrives under pressure, has strong operational instincts, and is energized by fast-paced, live event environments.

About Gymreapers:

At Gymreapers, we make gear with a purpose and focus on material integrity. You get high-quality lifting gear that’s made to outlast cheap look-a-likes.

We’re reengineering people’s workouts and improving the support needed to lift better, longer, and stronger. Improve performance, relieve pain, and add stability to your workout program with premium lifting belts, knee sleeves, wrist wraps, and more.

With our mantra, "NOTHING IS GIVEN," we embody a relentless pursuit of excellence, innovation, and community-building.

Our Core Values:

• Grow or Die
• Customer Obsession
• Extreme Ownership
• Nothing is Given // Everything is Earned
• Be Humble
• 1% Better Everyday
• Live with Integrity
• Sacrifice

Key Responsibilities:

Event Execution & Project Management

• Lead all tactical planning and execution of all events
• Manage booth production timelines, vendor POs, and shipping coordination for major expos
• Oversee travel booking and lodging coordination for staff and athletes attending key events
• Execute event run-of-show schedules, setup/teardown plans, and onsite logistics checklists

On-Site Leadership

• Serve as the on-site manager for events, overseeing all booth operations and staffing
• Supervise 15–25 team members (temp staff, sales reps, content creators, athletes) during events
• Troubleshoot issues and drive real-time problem solving to maintain brand execution standards
• Ensure POS systems, product merchandising, and customer engagement meet event expectations

Vendor, Asset & Inventory Coordination

• Partner with Creative to ensure booth assets and brand materials meet specs and deadlines
• Work with Ops and Warehouse teams to manage inventory pulls, freight, and post-event returns
• Ensure all gear, signage, POS materials, and merch displays are delivered on-time and on-brand

Cross-Department Communication

• Collaborate with Athlete Relations, Marketing, Ops, and Finance on timelines and deliverables
• Align athlete schedules, content shoots, and event promotions with the broader campaign calendar
• Maintain ongoing communication with internal teams to ensure project alignment and updates

Post-Event Reporting & Optimization

• Submit vendor invoices, track event spend, and ensure budget compliance in coordination with Finance
• Gather team feedback and identify operational gaps or improvement areas post-event
• Contribute to ROI analysis and performance reviews to optimize future event planning

Qualifications:

• 3–6+ years of experience in event management, operations, or production, ideally in retail, lifestyle, or fitness brands
• Proven track record managing complex events with budgets exceeding $400K
• Strong knowledge of event logistics, freight, inventory management, and vendor communication
• Demonstrated experience leading large on-site teams with strong people management skills
• Willingness to travel to support national event execution
• Confident working long hours on event sites, lifting/moving gear, and solving problems on the fly
• Proficient in project management tools (e.g., Jira), spreadsheets, and POS systems

Benefits/Perks:

• Competitive Pay
• Company paid holidays
• Paid Time Off (PTO)
• Gymreapers on-site gym!
• Newly renovated HQ!
• 401(k) with up to a 4% employer match
• Life Flight Program, Voluntary
• Employee Assistance Program
• 50% Employee Discount 
• 100% Employer Paid: Medical, Dental and Vision
• 100% Employer Paid: Short-term and Long-term disability - life insurance for both employee and spouse/dependents
• Health Savings Account (HSA) employee option

Gymreapers LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national or ethnic origin, disability, as well as any other characteristic protected by federal, provincial, or local law.

Powered by JazzHR