Event Operations & Staffing Coordinator

• Recruiting and interviewing Event Assistants, technicians, and seasonal staff
• Posting jobs and reviewing applications
• Scheduling employees for festivals, concerts, and special events using Lasso
• Coordinating onboarding and employee orientation
• Communicating schedules, updates, and staffing changes
• Filling last-minute call-offs and finding creative staffing solutions
• Coordinating vehicle assignments
• Working with multiple departments to ensure every event has the right people in the right place
• Supporting HR with employee questions and documentation
• Helping improve staffing systems and scheduling processes
• Working on-site at some of Pittsburgh's largest festivals and events

• Weekend on-call stipend
• Overtime pay for any hours worked over 40 in a pay period

• Loves working with people
• Is highly organized
• Enjoys solving problems
• Can stay calm under pressure
• Communicates clearly and professionally
• Can juggle multiple priorities
• Takes ownership and follows through
• Likes improving systems instead of simply maintaining them

• Part-time (approximately 20–30 hours per week)
• Starting pay: $20.00/hour
• Opportunity to transition into a full-time position
• In-office training during your first month
• One in-office day each week after training
• Work remotely on weekends while serving in the on-call rotation
• Occasional on-site work at festivals and major events
• Flexible schedule that follows our event calendar

• Two or more years of experience in administration, staffing, hospitality, recruiting, event coordination, or operations
• Excellent communication and organizational skills
• Comfortable learning scheduling and recruiting software
• Strong computer skills (Google Workspace experience preferred)
• Valid driver's license

A Few Friendly Notes Before You Apply

What to Expect We’ve done our best to outline the key responsibilities and expectations for this role, but like most things in our industry, the details can shift. This description should be seen as a general guide, which may be updated or modified from time to time, rather than a complete list. We’re a flexible team, and we hope you are too! We value adaptability and a collaborative spirit in our team.​

Work Eligibility In line with federal law, everyone we hire needs to be able to work in the U.S. and complete the standard employment verification paperwork when they join the team. This includes verification of your identity and eligibility to work for us.

Everyone’s Welcome Flyspace is an equal opportunity employer. That means we don’t just welcome diversity, we celebrate it. We hire talented humans of all backgrounds and identities, and we’re committed to building an inclusive workplace where everyone can thrive. If you’re into respect, collaboration, and creativity, you’ll fit right in.

Let’s Talk Money We believe in being upfront about pay. That’s why we include salary ranges or hourly pay expectations in all our postings, no guesswork required. While Pennsylvania doesn’t mandate this (yet), we think it’s the right thing to do. We also offer a great benefits package, starting on day one.

Need Accommodations? Flyspace is committed to creating an inclusive and welcoming workplace and encourage people of all abilities to apply. We will do everything we can within reason to make sure that you are able to participate in the application process and that you are evaluated in an environment that best allows us to assess your skills. If you need reasonable accommodation during any stage of the application or hiring process, please let us know. We're happy to explore how we can support your access and success.