Events Assistant

Major Food Group (the powerhouse restaurant group behind Carbone, THE GRILL, Sadelle’s and more) is looking to continue building on their multi-dimensional, immersive concepts that transports their guests to new memorable experiences. We want to “disrupt” traditional hospitality models by taking care of our employees, guests, and our community.Job Summary: The Events Department at Major Food Group is seeking a passionate and motivated individual to join our team.

Responsibilities:

• Provide administrative support to the Events Team, including but not limited to:
  • Fielding phone calls
  • Maintaining the events calendar
  • Fielding and filtering emails
• Assist the Event Sales Team in organizing the details of all large-scale events, including but not limited to:
  • Collecting vendor COIs
  • Scheduling security, electricians, elevator attendants, etc
  • Placing rental orders
  • Creating floor plans
• Liaise with chefs to update event menus as needed
• Work on graphic design projects, such as creating and updating event brochures
• Creating BEOs & distributing them to the BOH & FOH managerial teams
• Liaise directly with vendors & clients to coordinate logistical details surrounding load-in and load-out for large scale events; answering questions about the space, measurements, inventory, timing, etc.
• Oversee the setup of large-scale events; direct FOH team to ensure that the space is set up according to the floorplan, predetermined table-scape, appropriate station setup, etc.
• Responsible for understanding ins & outs of building operations including deliveries, event inventory, load-in and load-out, service timing, furniture inventory, room dimensions & capabilities, china, flatware & glassware inventories, etc.
• Have an understanding of the details, schedule, menu & overall plan for each large scale upcoming event; be able to speak confidently with the FOH & BOH managerial teams about the details of upcoming events.
• Follow and ensures compliance of all Major Food Group policies and standard operating procedures as outlined in the Employee Handbook.
• Act as an ambassador to Major Food Group Culture.

Required Experience:

• 1-2 years relevant work experience, either in events of offsite catering
• Bachelor’s degree required
• Experience in providing administrative support in an office setting

Preferred Experience

• Proficient working knowledge of Microsoft office, including Word & Excel
• Experience in making floor plans using AllSeated
• Experience working with event management platforms, such as TripleSeat
• Experience working with InDesign

Benefits:

We offer competitive salary, medical/dental/vision insurance, TransitChek discount, Team Member Referral program, a generous dining program, and progressive paid time off. We offer many opportunities for growth and development for those who show long-term commitment to their role and MFG. 

Equal Employment Opportunity

Major Food Group considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. Major Food Group is an equal opportunity employer.