Executive Administrative Assistant / Office Manager

FLEX VascularPlymouth, MN

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Overview

Schedule

Full-time

Career level

Senior-level

Remote

On-site

Job Description

Overview

The Executive Assistant/Office Manager will oversee the general administrative function and activities of the company including performing a variety of clerical and administrative tasks.

Responsibilities

* Assist CEO with scheduling meetings, travel, communications and other administrative tasks.

* Respond to and resolve administrative inquiries and questions.

* Maintain office files; implement an efficient system for other staff to access files and records when needed.

* Perform and facilitate maintenance of office equipment.

* Maintain inventory of office supplies; orders new supplies as needed.

* Ensure office is maintained, kept clean and organized, which includes kitchen cleanup.

* Plan and execute in-person and virtual meetings/lunches/events.

* Welcome and direct visitors and clients.

* Maintain phone system and answer phone calls if necessary.

* Maintain security system, to include creating badges and updating access.

* Coordinate IT needs.

* Maintain Organization Chart.

* Other administrative duties as assigned.

Minimum Qualifications

* Bachelor's degree or equivalent experience

* 7+ years of administrative support

Preferred Qualifications

* Start up or scale up company experience is a plus

* Proficient in Microsoft Office Suite

* Knowledge of Med Device Industry experience is a plus

* Experience in managing multiple priorities, administration coordination, and logistics.

* Ability to handle business sensitive matters and maintain confidentiality.

* Well organized, detail-oriented, and able to multi-task with great follow-up skills.

•* Strong written and verbal communication skills.

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FAQs About Executive Administrative Assistant / Office Manager Jobs at FLEX Vascular

What is the work location for this position at FLEX Vascular?

This job at FLEX Vascular is located in Plymouth, MN, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at FLEX Vascular?

Employer has not shared pay details for this role.

What employment applies to this position at FLEX Vascular?

FLEX Vascular lists this role as a Full-time position.

What experience level is required for this role at FLEX Vascular?

FLEX Vascular is looking for a candidate with "Senior-level" experience level.

What is the process to apply for this position at FLEX Vascular?

You can apply for this role at FLEX Vascular either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.