Executive Administrative Assistant

Raphael and AssociatesRutherford, NJ

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Overview

Schedule

Full-time

Career level

Senior-level

Remote

On-site

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Job Description

Raphael & Associates is a globally recognized third-party claims administrator and independent claims adjusting firm, known for delivering exceptional service. We understand the importance of staying agile in a dynamic market and pride ourselves on tailoring our solutions to meet the unique needs of each client. While the work we do as a claims organization is complex, our mission is clear: to deliver outstanding service, attract and retain top-tier professionals, and leverage industry-leading technology to drive results.Join Our TeamAs a leader in the industry, we offer dynamic and rewarding career opportunities for individuals who are driven to make an impact. Our culture is built on collaboration, innovation, and a shared commitment to excellence. We value professionals who bring creativity, vision, and a proactive, results-oriented mindset.We are seeking experienced, motivated, and forward-thinking individuals to join our team and contribute to our continued success.The OpportunityWe are seeking a proactive, highly organized Executive Assistant to provide high-level administrative and operational support to senior leadership. As Raphael & Associates continues to grow, this role will be essential in ensuring the executive team operates efficiently and effectively. The Executive Assistant will manage complex calendars, coordinate communications, meetings, and travel, and support seamless day-to-day operations at our Rutherford headquarters.This role will be primarily in office at our Rutherford, NJ office location with periodic travel to our New York office for meetings.Key Responsibilities

Act as a strategic partner to executives by anticipating needs, prioritizing tasks and proactively resolving issues
Serve as a liaison between senior leadership and internal/external stakeholders, maintaining strong relationships
Plan and organize executive meetings, client visits, and company events, including all related logistics
Prepare executives for meetings, including compiling decks, briefing materials, preparing reports, executive summaries and follow-ups
Manage executive calendars; schedule and coordinate meetings and prepare agendas
Arrange domestic and international travel, including itineraries, accommodations, and ground transportation
Draft, proofread, and distribute internal and external communications on behalf of senior leadership; handle confidential correspondence
Oversee office readiness for client visits, coordinate with vendors and facilities for supplies and maintenance
Handle sensitive information with the highest level of discretion and professionalism
Provide general administrative support to executives, enabling them to focus on strategic priorities
Responsibilities may expand or shift in alignment with organizational priorities

Qualifications

7+ years’ experience in supporting C-level or Senior Executives
Bachelor’s Degree preferred but not required
Proficiency with Microsoft Office Suite and calendar and travel booking tools
Exceptional organizational and time management skills
Strong written and verbal communication skills with excellent attention to detail
Proactive problem solver with the ability to prioritize in a fast-paced environment
Ability to maintain high level of confidentiality with professional demeanor

Benefits and PerksWe are an organization that values and recognizes the contributions of our team members. We offer a competitive compensation and benefits package commensurate with experience, including base salary, performance-based incentives, paid time off, comprehensive medical, dental, vision, and life insurance, as well as a 401(k) plan with company matching.Raphael & Associates is an Equal Opportunity Employer. We are committed to building an equitable, collaborative and diverse workforce throughout our organization by providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other legally protected characteristic. This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, terminations, promoting, transferring, compensation, benefits, training, leave of absence, and other terms, conditions, and benefits of employment. The above is intended to describe this job's general requirements. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

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FAQs About Executive Administrative Assistant Jobs at Raphael and Associates

What is the work location for this position at Raphael and Associates?

This job at Raphael and Associates is located in Rutherford, NJ, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at Raphael and Associates?

Employer has not shared pay details for this role.

What employment applies to this position at Raphael and Associates?

Raphael and Associates lists this role as a Full-time position.

What experience level is required for this role at Raphael and Associates?

Raphael and Associates is looking for a candidate with "Senior-level" experience level.

What benefits are offered by Raphael and Associates for this role?

Raphael and Associates offers following benefits: Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Paid Vacation, 401k Matching/Retirement Savings, and Health & Wellness Programs for this position. Actual benefits may vary depending on the employer's policies and employment terms.

What is the process to apply for this position at Raphael and Associates?

You can apply for this role at Raphael and Associates either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.