Executive Administrative Assistant – Healthcare Leadership | Full-Time | Bilingual preferred

The Staff Pad is proud to partner with a reputable healthcenter in WestCovina, CAcommitted to providing access to high-quality healthcare while empoweringpatients, employees, and community partners to improve their well-being andstrengthen the health of the communities they serve.

We are seeking an experienced anddependable ExecutiveAdministrative Assistant to provide shared administrative support to theChief Medical Officer and Chief Operating Officer.

In thisrole, The Executive Administrative Assistant will serve as a key liaisonbetween clinical and operational leadership, coordinating communication,meetings, workflows, reporting, and follow-up to support effectiveorganizational operations.

Schedule:Full-Time

WhatYou’ll Do

ExecutiveSupport (CMO and COO)

• Provide confidential administrative support, anticipate needs, prioritize requests, and work independently with minimal supervision
• Manage calendars, correspondence, calls, and email; resolve conflicts and flag deadlines or issues
• Protect confidential personnel, provider, patient, clinical, and operational information per HIPAA and EVCHC policy
• Liaise with clinical and operations leadership,QI, Compliance, Provider Relations, health center leadership, and external entities
• Prepare agendas, minutes, reports, presentations, and meeting materials as assigned
• Track action items and deadlines, follow up with leaders, and provide status updates to the CMO and COO
• Compile and organize clinical and operational data and reports for executive review
• Distribute approved reports, policies, procedures, and other documents to appropriate audiences
• Assist with audits, regulatory reviews, site visits, FQHC readiness, corrective actions, and performance improvement initiatives
• Coordinate travel, conference registration, and expense reimbursement
• Manage payroll, timekeeping, and PTO for designated direct reports

CMO-SpecificSupport

• Maintain provider compliance and administrative logs; document issues and route concerns to the CMO
• Coordinate provider onboarding, orientation, training, and related administrative activities
• Support QI and clinical performance initiatives through reports, meetings, tracking, and follow-up
• Prepare and track clinical, quality, regulatory, and provider materials requiring CMO review

COO-SpecificSupport

• Coordinate health center leadership activities, site visits, operational meetings, and follow-up for approved initiatives
• Maintain dashboards and reports on performance, access, capacity, scheduling, staffing, and other operational priorities
• Coordinate communication among the COO, health center leadership, clinical leadership, and other departments
• Assist with planning and operational readiness for new sites, programs, services, and organizational initiatives

Other

• Perform other related duties as assigned by theCMO or COO

What We Are Looking For

Experience

• 3+years of executive-level administrative support experience required; healthcareleadership support preferred
• FQHC,community health center, or healthcare experience preferred

AdditionalSkills and Attributes

• BilingualEnglish and Spanish skills preferred
• Stronginterpersonal and cross-functional collaboration skills
• Strongwritten and verbal communication skills, including meeting minutes and reports
• Excellentorganization, discretion, follow-up, and ability to manage competing priorities
• Knowledgeof electronic health records and healthcare scheduling systems preferred
• Proficiencywith Word, Excel, PowerPoint, Outlook, Teams, and shared document tools

WorkingRequirements

• Ability to sit and work at a computer for extended periods
• Ability to speak, hear, see, communicate clearly, and use hands and arms for routine office tasks
• Ability to work efficiently in a busy, shared office environment
• Ability to interact professionally with patients and provide excellent customer service in person and by phone
• Ability to travel to clinic and meeting sites within the service area

Reasonable accommodations may be madeto enable individuals with disabilities to perform essential job functions

What You Can Expect

Compensation andBenefits:

• Competitive Salary
• Medical, Dental and VisionInsurance
• Holiday Vacation and Sick Leave
• Employee Assistance Program
• Life Insurance (Basic +Voluntary)
• Tuition Reimbursement
• 403(b) Retirement plan with 6% match

If youare an organized, dependable professional who thrives in a fast-pacedhealthcare environment and enjoys supporting executive leadership, we inviteyou to apply and bring your skills to a team dedicated to making a meaningfulimpact in the community.