Executive Administrative Assistant Real Estate
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Overview
Schedule
Full-time
Career level
Senior-level
Remote
On-site
Compensation
$45,000-$65,000/year
Benefits
Health Insurance
Paid Vacation
Job Description
Benefits:
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
Job Title: Administrative Assistant to CEO and President – Real Estate Development Firm
Job Summary:
We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide dedicated support to the CEO and President of our fast-paced real estate development firm. This role is critical to ensuring seamless operations, managing complex schedules, and facilitating high-level communications in a dynamic, deadline-driven environment. The ideal candidate thrives under pressure, excels at multitasking, and has a strong understanding of real estate development processes.
Key Responsibilities:
- Manage the CEO and President’s calendars, scheduling meetings, appointments, with precision and flexibility.
- Coordinate high-level meetings, including preparing agendas, presentations, and materials, and taking detailed minutes.
- Serve as the primary point of contact for internal and external stakeholders, including clients, contractors, and government officials.
- Handle confidential correspondence, draft emails, reports, and proposals, ensuring accuracy and professionalism.
- Assist with project coordination by tracking timelines, deliverables, and communications for real estate development projects.
- Maintain and organize critical documents, such as contracts, permits, financial reports, and development plans.
- Support the CEO and President in preparing for board meetings, investor presentations, and industry events.
- Manage expense reports, budgets, and reimbursements for executive activities.
- Monitor and prioritize incoming communications, flagging urgent items and ensuring timely follow-ups.
- Assist with light research on market trends, zoning regulations, or potential development opportunities as needed.
- Handle ad-hoc tasks and special projects as directed by the CEO and President in a fast-moving environment.
Qualifications:
- Bachelor’s degree or equivalent experience; 2+ years of administrative experience, preferably supporting C-suite executives.
- Experience in real estate development, construction, or a related field is highly preferred.
- Exceptional organizational and time-management skills, with a proven ability to thrive in a fast-paced setting.
- Proficiency in Microsoft Office Suite, Google and real estate tools
- Strong written and verbal communication skills, with a professional and polished demeanor.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Quick learner with adaptability to shifting priorities and tight deadlines.
- Knowledge of real estate development processes, terminology, or regulations is a plus.
- High energy, initiative, and a problem-solving mindset.
Compensation: $45,000.00 - $65,000.00 per year
Automate your job search with Sonara.
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FAQs About Executive Administrative Assistant Real Estate Jobs at Cb
What is the work location for this position at Cb?
This job at Cb is located in Albany, New York, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Cb?
Candidates can expect a pay range of $45,000 and $65,000 per year.
What employment applies to this position at Cb?
Cb lists this role as a Full-time position.
What experience level is required for this role at Cb?
Cb is looking for a candidate with "Senior-level" experience level.
What benefits are offered by Cb for this role?
Cb offers following benefits: Health Insurance and Paid Vacation for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at Cb?
You can apply for this role at Cb either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.