Executive Administrator

Job Title

Executive Administrator

Job Description Summary

Cushman & Wakefield's New York Midtown office is seeking an experienced c-suite Executive Administrator to support one of our most successful commercial Executive Broker in handling all administrative and strategic initiatives required to facilitate the transaction of C&W's real estate business, as well as play a significant role in increasing broker productivity.

Job Description

Principal Responsibilities

• Assist Executive Broker with managing their complex business operations to ensure administrative, financial, and operational activities are performed in a seamless and efficient manner.
• Provide oversight and guidance, organize, and prioritize critical issues.
• Anticipate Executive Broker, client and business needs and undertake necessary actions to produce effective results timely.
• Manage and organize complex calendar activities such as meetings, agendas, luncheon arrangements and travel plans; work around scheduling conflicts and keeping Executive Broker on schedule.
• Assist in planning and coordinating complex travel arrangements.
• Manage email correspondence for Executive Broker promptly. Reply where necessary, print attachments, follow up on actions, flag urgent messages. File in appropriate folders.
• Update and maintain contacts, telephone numbers and email addresses.
• Answer and screen all incoming calls to Executive Brokers office
• Organize and input broker expenses and charitable contributions, track payments and allowances.
• Support Executive Broker's community and industry activities and events.
• Prepare, collect and maintain information for the preparation of confidential reports, proposals, and other materials.
• Ensure that education, credentials and licensing of staff is current.
• Prepare, collect and maintain information for the preparation of confidential reports, proposals, and other materials.
• Greeting and direct all visitors
• Provide personal support to Executive broker, including managing personal calendar, coordinating personal and family appointments and travel, ensuring day‑to‑day needs are proactively met.
• Support Executive Broker's Public Relations and Partnerships
• Support Executive Broker's public persona and brand, ensuring Broker's schedule is optimized.
• Collaborate with cross-functional teams, including PR & marketing to assist with public appearances, media interactions, and content development to reinforce the broker's brand identity.
• Build and maintain strong relationships with clients, media outlets, industry professionals, and key stakeholders to maximize opportunities for broker's exposure.
• Manage sponsorship and donation approvals with compliance and management.
• Manage key appointments, speech writing and board engagement deliverables.
• Manage events for broker team, ensuring successful event operation and networking occurs.

Minimum Qualifications

• 5+ years of executive administrative experience supporting corporate c-suite professional/s, real estate background preferred
• Bachelor's degree required

Required Skills

1. Excellent verbal and written communication skills

2. Highly organized, logical thinker

3. Takes initiative

4. Flexible schedule for Over time

5. Ability to multi-task and organize a daily workload by priorities

6. Facile with short/long hand

7. Sense of urgency about tasks or assignments

8. Friendly, personable demeanor

9. Strong work ethic/commitment level

10. Team player

11. Positive attitude

12. Excellent attention to detail and follow thru

13. Proactive approach to problem-solving

14. Technologically proficient with Outlook, MS Suite, Workday, Microsoft Teams etc.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $ 90,950.00 - $107,000.00

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: "Cushman & Wakefield"