Executive Assistant 2, Legal (Hybrid, Seattle)

Job Description

The Legal department is seeking an experienced and efficient Executive Assistant (EA) to support the face-paced department. This person will partner daily with the leaders in the department to ensure needs of running the business are met. In addition to traditional EA responsibilities, this role will also support the broader Legal function.

The ideal executive administrative assistant is motivated, results oriented and committed to delivering outstanding customer service.

This role requires you to be in office a minimum of four (4) days per week in Seattle, WA.

A day in the life…

• Executive VP Support

• Manage and coordinate calendars for Legal VPs, including scheduling and booking conference rooms, catering and expense management as appropriate

• Manage VPs corporate card expenses, including monthly reconciliations and booking travel arrangements and reservations

• Provide administrative support to the VPs for commonly used platforms such as ServiceNow, DocuSign, Origami Risk, Concur and COUPA

• Liaison with Corporate Facilities and other department EAs to ensure the Legal function is always current and up to date with corporate campus news and act as the communicator of campus/enterprise-wide updates

• Departmental Support

• Manage incoming bills and invoices, and process and code appropriately for payment via our Risk Management Information System (RMIS)

• Review, sort and distribute Legal and Risk Management mail as well as support outgoing mail for the department

• Manage and oversee the phone line for Legal and route calls and voicemails appropriately

• Purchase and expense departmental supplies, and reconcile corporate cards for leaders as requested

• Perform event planning and coordination including end-to-end ownership of quarterly Town Halls, inclusive of preparation of materials, talking points and run of show

• Coordinate activities (meetings, presentations, conference rooms, etc.) across multiple teams

• Support Concur and COUPA expense management platforms for the department, inclusive of reconciliations or research efforts

• Review operating practices and procedures, determine whether improvements can be made and work with management to implement changes as appropriate

You own this if you have…

• Bachelor's degree in Business Administration, Legal Studies or equivalent training and/or experience
• 10+ years of administrative experience, with a combination of law firm, in-house, paralegal, and/or EA experience
• Ability to effectively build relationships with customers, peers and leadership
• Demonstrated flexibility and ability to multi-task in a fast-paced environment
• Strong organizational and problem-solving abilities
• Advanced proficiency in MS Office suite and Claude Desktop
• Clear and effective written and verbal communication and strong interpersonal skills

Pay Range Details

The pay range(s) below has been provided in compliance with state specific laws. Pay ranges may be different for other locations.

Pay offers are dependent on the location, as well as job-related knowledge, skills, and experience.

$31.75 - $50.50 Hourly

We've got you covered…

Our employees are our most important asset and that's reflected in our benefits. Nordstrom is proud to offer a variety of benefits to support employees and their families, including:

• Medical/Vision, Dental, Retirement and Paid Time Away
• Life Insurance and Disability
• Merchandise Discount and EAP Resources

This position may be eligible for performance-based incentives/bonuses. Benefits include 401k, medical/vision/dental/life/disability insurance options, PTO accruals, Holidays, and more. Eligibility requirements may apply based on location, job level, classification, and length of employment. Learn more in the Nordstrom Benefits Overview by copying and pasting the following URL into your browser: https://careers.nordstrom.com/pdfs/Ben_Overview_07-14_Full_Time_ES-US.pdf

A few more important points...

The job posting highlights the most critical responsibilities and requirements of the job. It's not all-inclusive. There may be additional duties, responsibilities and qualifications for this job.

For Los Angeles or San Francisco applicants: Nordstrom is required to inform you that we conduct background checks after conditional offer and consider qualified applicants with criminal histories in a manner consistent with legal requirements per Los Angeles, Cal. Muni. Code 189.04 and the San Francisco Fair Chance Ordinance. For additional state and location specific notices, please refer to the Legal Notices document within the FAQ section of the Nordstrom Careers site.

Applicants with disabilities who require assistance or accommodation should contact the nearest Nordstrom location, which can be identified at www.nordstrom.com.

Please be mindful that there may be legal notices and requirements related to this job posting that are specific to your state. Review the Career Site FAQ's for relevant information and guidelines.

Current Nordstrom employees: To apply, log into Workday, click the Careers button and then click Find Jobs.

Applications are accepted on an ongoing basis.

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