Executive Assistant (Litigation & Employment)

The Executive Assistant we need is proactive and lives to optimize the effectiveness of a high-powered team. If you are detail-driven and eager to be deeply integrated into the day-to-day operations of a thriving legal practice, then you've come to the right place. We are hiring an experienced Executive Assistant to support three partners in our Litigation and Employment practices. We're not a traditional law firm — we're a fast-growing, collaborative team that loves solving complex problems and helping clients achieve big results. If you want to be part of a team like that, then you should consider joining us.

Why You'll Love Working Here

• Hourly pay: $38.45 - $43.25/hour depending on experience, may be eligible for a bonus
• High-achieving team that values collaboration, growth, and enjoying the work
• While this position would be considered primarily in-person role based in our office, the possibility of  hybrid/remote working is available depending on the partners' needs and your experience and performance

Benefits:

• Medical, Life, Short-Term & Long-Term Disability (100% employer-paid)
• Dental & Vision (50% employer-paid)
• 401(k) with employer match
• Voluntary Life, Critical Illness, Accident & Hospital Indemnity
• Generous PTO
• Paid Parental Leave

All candidates are asked to complete the Culture Index Assessment below (5–10 minutes):

https://go.cultureindex.com/p/awn2Z5rlvLZi08u

What You'll Do

Responsibilities will include a combination of:

• The primary function of the Executive Assistant will be to help the three Litigation and Employment Partners to focus on their practices, business development, and management/mentorship
• Own complex calendaring, scheduling, coordination, travel arrangements, and rescheduling across a high-volume legal practice
• Prepare, refine, and support presentations, PowerPoints, and client-facing materials
• Provide high-level administrative support to three partners in busy Litigation & Employment practices
• Field and screen new client phone calls to assess potential fit and route appropriately
• Draft, edit, and prepare correspondence, presentations, and internal documents
• Coordinate communications between attorneys, clients, and third parties
• Handle confidential information with discretion and professionalism
• Support billing, time entry, expense reporting, and partner administrative needs
• Prepare materials for client meetings and internal strategy discussions
• Anticipate partner needs and proactively remove administrative bottlenecks
• Assist in onboarding tasks, team coordination, and occasional office-management support

What We're Looking For

• At least 4 years of Executive Assistant experience supporting senior leaders, partners, or executives (law firm strongly preferred)
• Experience supporting litigation or employment law professionals is a major plus
• Exceptional organization, attention to detail, and follow-through
• Strong communication skills and confidence interacting with clients, legal teams, and external parties
• Ability to manage multiple deadlines and competing priorities in a fast-paced environment
• High level of discretion, professionalism, and judgment
• Proficiency in Microsoft Office, document management systems, and legal calendaring
• Bachelor's or Associate's degree or relevant administrative/executive support certification or experience preferred

Want to Stand Out?

Let us know if you have experience with:

• Supporting multiple partners or senior executives simultaneously
• Screening new client calls and supporting intake processes
• Litigation or employment practice support
• Complex calendaring and deadline management
• High-volume administrative or legal operations
• Coordinating with courts, clients, or opposing counsel

Several aspects of the role will especially value candidates who are proactive, systems-oriented, and comfortable supporting high-demand practices.