Executive Assistant

Graphenix Development Inc.: Executive Assistant

About Graphenix Development Inc. (GDI)

GDI is creating the future of energy storage. GDI’s battery technology will allow electric vehicles to go much farther and batteries to last much longer. When a battery is running low, it will charge in a fraction of the time needed by conventional lithium-ion batteries. But that’s not good enough, not even close. GDI is focused on safety and we’ve got the technology to prove it. But even that’s not enough, which is why we need your help to make the apex lithium-ion battery needed throughout the new economy.

GDI is an investor-backed company focused on electrode development, manufacturing, and advanced materials. Our team collectively has decades of experience and holds over 40 patents. We create cutting-edge technology that will make the world a better place.

Executive AssistantThe Executive Assistant is a high-level strategic partner who manages the professional life of our senior executives. Unlike a general administrator, an EA acts as a "force multiplier," anticipating needs, filtering distractions, and ensuring the executive’s time is spent on their highest-priority goals.

You will report to the CEO but you will work with the team to manage and execute on every-day tasks as well as ad hoc projects. You will be instrumental in ensuring the smooth flow of the day-to-day office operations. We will count on you to provide an excellent level of service in the areas of operations, staff cohesion, and external partner relationships. 

Preferred Work Experience and Attributes

• 5+ years supporting C-suite or senior-level executives.
• High "figure-it-out" factor; ability to navigate ambiguity and find solutions independently.
• High emotional intelligence (EQ), diplomacy, and the ability to remain calm under pressure.
• Flexibility to provide support outside of standard 9-to-5 hours when critical issues arise.

Education 

Bachelor's degree Computer Skills Proficient with Microsoft 365 Office Suite.

Responsibilities 

1. Strategic Calendar & Time Management

• Manage complex, shifting calendars with a mastery of time-zone logistics and priority conflict resolution.
• Act as a "gatekeeper," vetting meeting requests and protecting the executive's time for "deep work."
• Ensure the executive is fully prepared for every engagement with necessary briefings, bios, and documents.

2. Communication & Liaison

• Draft, edit, and proofread high-level correspondence, speeches, and internal announcements.
• Serve as the primary point of contact between the executive and internal/external stakeholders (clients, board members, and staff).
• Handle sensitive information with absolute confidentiality and professional "poker-face" discretion.

3. Travel & Logistics Coordination

• Arrange intricate domestic and international travel itineraries, including flights, visas, ground transport, and lodging.
• Provide "on-call" support during travel to handle last-minute delays or itinerary changes.
• Manage and reconcile complex expense reports and departmental budgets.

4. Project Management & Special Assignments

• Track the executive’s action items and follow up with team members to ensure deadlines are met.
• Conduct research and prepare executive summaries on market trends, competitors, or internal metrics.
• Lead or assist in the planning of board meetings, retreats, and high-profile company events.

Location: Rochester, NY. Travel is not required, however a valid driver's license and use of a personal vehicle may be required for local trips. 

Compensation:Salary range is from $60,000 to $70,000 based upon relevant education and experience. 

Benefits: 

• Stock options (i.e. when the company does well, we will all do well).  

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off

Eligibility: Applicants must be authorized to work in the United States.

Please send a cover letter and resume to: apply@graphnx.com, subject line should be “Executive Assistant”. Should we both decide to move forward with your candidacy for this position, we will ask for a list of at least two references.

GDI is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices and laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.

Third Party Agency And Recruiter NoticeAgencies that present a candidate to GDI must have an active, non expired, GDI Services Agreement with the GDI Human Resources Department. Additionally, agencies may only submit candidates to positions that they have been engaged to work on by a GDI Human Resources Department. All resumes must be sent to the GDI Human Resources department under these terms or they will be considered a GDI candidate.

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