Executive Assistant & Office Accounting Clerk

This Jobot Job is hosted by: Ellie StaverAre you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.Salary: $85,000 - $100,000 per yearA bit about us:We’re partnering with a well-established, privately held organization based in Fort Worth, Texas. The leadership team operates in a fast-paced, high-accountability environment where professionalism, discretion, and operational excellence are highly valued.They are seeking a trusted Executive Assistant / Office Accounting Clerk to support senior leadership while assisting with key accounting and cash management functions. This role is ideal for someone who thrives in a hands-on environment, enjoys wearing multiple hats, and wants to play an integral role in the day-to-day operations of a growing organization.Why join us?

• Excellent Health benefits
• Profit Sharing plan and 401k with up to 10% match
• 4 weeks vacation, 3 personal days and 5 sick days = 5.5 weeks of PTO
• Opportunity to work closely with executive leadership and gain exposure to business operations
• Diverse role combining executive support and accounting responsibilities
• Stable, established organization with a collaborative team environment
• Fast-paced role with variety in daily responsibilities
• Opportunity to grow skills across administration, accounting, and operations
• Supportive and professional office culture

Job DetailsRESPONSIBILITIES:Executive Support & Office Operations (50%)

• Provide administrative support to C-level executives, including scheduling meetings and managing daily logistics
• Coordinate complex travel arrangements including flights, hotels, and transportation
• Draft, edit, and proofread correspondence, reports, and presentations
• Organize and maintain physical and electronic filing systems
• Support general office operations and communication

Accounting Clerical Duties & Cash Management (50%)

• Maintain, reconcile, and report on multiple cash and securities accounts
• Prepare and deposit cash and checks while maintaining accurate transaction records
• Process executive expense reports and ensure policy compliance
• Assist with accounts payable and accounts receivable activities
• Support monthly bank reconciliations and preparation of financial documentation

REQUIREMENTS:

• 3+ years of experience in an executive assistant, administrative assistant, or office management role
• 1–2+ years of experience supporting basic accounting or bookkeeping functions
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Familiarity with QuickBooks or similar accounting software
• Strong attention to detail and accuracy with financial data
• Ability to handle confidential information with discretion
• Strong written and verbal communication skills

Preferred but not required:

• Associate degree in Accounting, Finance, or Business Administration
• Experience in a small business or multi-functional office environment

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy