Executive Assistant - Senior (Global Law Firm)
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Overview
Job Description
Position: Senior Legal Executive Assistant (Global Law Firm)
Location: New York, NY (Hybrid)
Company: Globally Recognized Consulting and Financial Firm
Comp Package: Base salary to $115K, Paid Overtime, Full Benefits, Bonus, 401K, Health Club Discounts
Summary for Senior Legal Executive Assistant:
We’re seeking a Senior EA to support leaders within a global law firm. This role is ideal for a highly organized professional who thrives in a collaborative, hybrid workplace and enjoys operating at the center of a fast-moving, knowledge-driven firm. You’ll handle complex administrative responsibilities, manage confidential information with discretion, and play a key role in keeping executives and project teams operating efficiently. A learning mindset, strong ownership, and exceptional attention to detail are essential.
Key Responsibilities for Senior Legal Executive Assistant:
- Provide high-level administrative support to multiple executives, including calendar management, travel coordination, and expense processing.
- Support monthly billing activities by reviewing narratives, preparing invoices, and tracking accounts receivable.
- Assist with client-engagement documentation, conflict checks, and the organization of correspondence and project files.
- Coordinate internal and client meetings, firm events, and business-development materials.
- Draft, proofread, and format correspondence and documents with precision.
- Mentor junior administrative staff and help lead training and development sessions.
- Maintain effective administrative systems and uphold confidentiality across all workstreams.
Requirements for Senior Legal Executive Assistant:
- 5+ years of executive assistant or administrative experience; experience in law firm, consulting, financial services required.
- Excellent communication skills, professionalism, and sound judgment.
- Ability to manage competing priorities in a fast-paced, deadline-driven setting.
- Strong proficiency in Microsoft Office with the ability to learn firmwide tools quickly.
- Exceptional organizational skills and a detail-oriented, proactive approach.
- Demonstrated initiative, service orientation, and strong business acumen.
- Paralegal experience is a plus; high school diploma or equivalent required.
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