Executive Assistant
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Overview
Job Description
Executive Assistant
Newark, NJ (Onsite, Full Time)$80,000–$100,000
About the Role
We are seeking a polished, highly organized Executive Assistant to support the Director of a large, fast-growing company.
This is a high-impact support role for someone who thrives in a structured, fast-paced environment. The ideal candidate is detail-oriented, strong with presentations and documentation, confident in tracking goals and projects, and comfortable coordinating across multiple teams.
You will play a key role in keeping leadership focused, prepared, and aligned while ensuring priorities and initiatives move forward efficiently.
Key Responsibilities
Executive & Administrative Support
• Manage and optimize the Director’s calendar and meeting priorities• Prepare agendas, briefing materials, and organized follow-ups• Take clear meeting notes and track action items to completion• Maintain structured digital files and documentation systems
Presentations & Reporting
• Build and format professional PowerPoint presentations• Prepare executive decks for leadership and cross-functional meetings• Track departmental goals, KPIs, and project milestones• Assist with reporting using Excel• Maintain organized tracking sheets for deadlines and initiatives
Project & Goal Tracking
• Monitor project timelines and ensure consistent follow-through• Track cross-team deliverables and provide status updates• Proactively follow up with stakeholders to maintain accountability• Identify delays and escalate when necessary
Cross-Team Communication
• Act as a communication bridge between the Director and internal teams• Coordinate across operations, engineering, and support departments• Draft professional internal communications and summaries• Ensure clarity and alignment around priorities and updates
Qualifications
• 2–5+ years of experience as an Executive Assistant, Administrative Assistant, or Project Coordinator• Strong PowerPoint Presentation skills with the ability to create clean, professional decks• Basic to intermediate Excel skills, including tracking sheets and simple formulas• Excellent written and verbal communication skills• Highly organized with strong attention to detail• Comfortable managing multiple priorities in a fast-paced environment• Proactive mindset with the ability to anticipate needs, think ahead, and stay one step ahead of priorities• Professional, dependable, and able to handle sensitive information discreetly
What Success Looks Like
• Leadership meetings are structured and well-prepared• Presentations are polished, clear, and delivered on time• Projects and goals are tracked with visibility and accountability• Communication across teams is consistent and organized• Leadership operates more efficiently because of your support
Why This Role Matters
This role directly enhances the effectiveness of senior leadership. Your organization, communication skills, and follow-through will create structure, clarity, and momentum across the department.
If you are organized, proactive, and enjoy being the operational backbone behind a strong leader, we would love to speak with you.
Email Resume: Sam@maiplacement.com
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.
