Executive Assistant - Finance Leadership
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Overview
Job Description
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Executive Assistant - Finance Leadership
101 Truman Medical Center
Job Location
University Health Truman Medical Center
Kansas City, Missouri
Department
Executive Office
Position Type
Full time
Work Schedule
8:00AM - 4:30PM
Hours Per Week
40
Job Description
Make an Impact at the Executive Level
We're looking for a highly organized, proactive, and discreet Executive Assistant to support senior leaders within our Financial Services team. In this role, you'll be at the center of key initiatives-partnering closely with the Chief Financial Officer and other executive leaders to keep operations running smoothly and efficiently.
If you thrive in a fast-paced environment, enjoy managing complex schedules and projects, and take pride in being a trusted partner to leadership, this is an opportunity to make a meaningful impact.
What You'll Do
As a key member of the executive support team, you will:
Provide high-level administrative support to Finance leaders, including calendar management, correspondence, and call handling
Coordinate and manage meetings (internal and external), including scheduling, agenda preparation, catering, AV needs, and detailed meeting minutes with follow-up tracking
Support executive projects by coordinating timelines, preparing materials, and communicating updates to stakeholders
Create and manage presentations and reports, including PowerPoint decks and Excel-based data analysis
Assist with budgeting, billing, and expense reporting, ensuring accuracy and timeliness
Manage travel arrangements and process reimbursements
Maintain confidential records, including executive files and compensation-related documentation
Collaborate with executive leadership, board members, and external partners to coordinate meetings and initiatives
Provide cross-functional support across the Executive Office, including backup coverage as needed
Support onboarding of new executives in partnership with HR and payroll/benefits teams
What You Bring
Required Qualifications:
High school diploma or equivalent
4+ years of executive assistant or advanced administrative experience
Proven experience supporting projects, including documentation, reporting, and communication
Exceptional communication skills with a polished, professional presence
Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines
Ability to handle sensitive and confidential information with discretion
Strong critical thinking and independent decision-making skills
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) and email/calendar systems
Ability to work effectively with diverse stakeholders, including physicians, executives, and external partners
Preferred:
- Project management experience
What Sets You Apart
You anticipate needs before they arise and take initiative
You stay calm under pressure and adapt quickly to changing priorities
You're detail-oriented without losing sight of the bigger picture
You're a collaborative team player who builds strong relationships across all levels
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