Executive Assistant - Clinical Operations

Why USA Clinics Group?

Founded by Harvard-trained physicians with a vision of offering patient-first care beyond the hospital settings, we’ve grown into the nation’s largest network of outpatient vein, fibroid, vascular, and prostate centers, with 170+ clinics across the country. Our mission is simple: deliver life-changing, minimally invasive care, close to home.

We’re building a culture where innovation, compassion, and accountability thrive. While proud of our growth, we’re even more excited about what’s ahead, and the team we’re building to get there. We look forward to meeting you!

Why You'll Love Working with us:

🚀 Rapid career advancement           💼 Competitive compensation package

🤝 Positive, team-oriented environment  🏥 Work with cutting-ed technology

🌟 Make a real impact on patients’ lives  📈 Join a fast-growing, mission-driven company

Position Summary:

USA Clinics Group is seeking a motivated and organized Executive Assistant to fully support to the Senior VP of Operations and managerial staff to help ensure operational compliance. If you are someone who consistently demonstrates a professional company image through interpersonal skills and has ability to work well with all levels of internal management, staff, and physicians, apply today!

Position Details:

• Location: Northbrook, IL
• Schedule: Full-time, Monday through Friday in office
• Compensation: $26-$31hr based on experience and qualifications.

RESPONSIBILITES

• Support, assist, and coordinate tasks as assigned to ensure accreditation standards (AAAHC, ACR, CLIA & IAC) are maintained nationwide.
• Assist in coordinating corporate meetings, but not limited to, Quality Improvement & Governing body.
• Prepare and maintain committee minutes, notices, analysis reports, correspondence, calendars, agendas, and presentations using computerized software programs including Microsoft Office.
• Assist with preparing centers for inspections, surveys, audits and ensure completion of readiness checklist.
• Assist with monitoring and adherence to established new clinic development timelines.
• Work with vendors to order and deliver all necessary equipment/supplies.
• Organize and schedule mandatory annual clinic in-services.
• Assist in updating all necessary electronic manuals (P&P, Radiology, Laboratory).
• Oversee, conduct, and manage audit activities to ensure operational integrity.
• Travel as needed throughout the United States to ensure operational efficiency within the centers.
• Assist in developing, implementing, and evaluating all operating policies, procedures, and safeguards for efficient, effective, and timely workflow.
• Research and analyze information, compile data to prepare special reports containing KPI (Key Performance Indicators) following the Senior VP’s direction.
• Organize various complex projects from initiation to completion.
• Support implementation of new policies, procedures, or practices to improve efficiency of office operations.
• Prepare correspondences, scheduling meetings, maintain executive calendars, routine record keeping and prepares spreadsheets.
• Investigate, evaluate, and resolve problems within scope of position.
• Assist in creating, organizing, and maintaining communication channels between all members of the team.

Requirements

Required

• At least 2 years in a similar position
• Able to travel out of state as needed (up to 20%)
• Proficient in Microsoft Office (Word, Excel, PowerPoint)

Preferred

• Accreditation and regulatory survey process experience
• Bachelor's degree
• Healthcare or hospitality experience

Other

• Ability to work independently and multitask different projects at the same time.
• Demonstrate good phone and email etiquette skills with timely response times.
• Strong interpersonal skills to build relationships, negotiate and collaborate with individuals and upper management.
• Flexible and able to function well in a fast-paced environment.
• Extremely efficient, organized, and resourceful.
• Strong multitasking skills to manage diverse projects simultaneously without compromise.
• Strong decision-making skills, verbal and written communication skills and attention to detail are essential.
• Pay Rate: $26.00-$31.00 per hour

Benefits

• Health
• Dental
• Vision
• PTO
• 401k

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