Executive Assistant/Office Manager

A great company located in Dallas, Texas, Preston area is looking for an excellent Executive Assistant/Office Manager.

Seeking a highly organized, tech-savvy, and proactive individual to support senior leadership while overseeing day-to-day office operations. This role is ideal for someone who enjoys wearing many hats—providing high-level executive support, maintaining a well-run office environment, and managing key administrative technologies, especially Microsoft Office 365. The role will also provide support for light accounting, treasury functions, and bookkeeping.

Key Responsibilities:

Office Management (40%)

• Oversee daily office operations, creating a productive and welcoming environment

• Manage vendor relationships (cleaning services, IT support, maintenance, etc.)

• Maintain inventory of office supplies and ensure equipment is functional

• Coordinate travel, team meetings, and internal events

• High Level Administering and troubleshooting Office 365 (Outlook, Email, etc.)

• Keep the workspace clean, organized, and aligned with our energetic culture

Executive Support & Office 365 Administration (40%)

• Provide high-level administrative support to executives (calendar, scheduling, communication)

• Maintain confidentiality and exercise sound judgment in all executive matters

Light Treasury Duties (20%)

• Track expenses and assist with invoice processing and basic bookkeeping

• Support monthly reconciliations and maintain organized financial documentation

• Help prepare reports or summaries for internal financial reviews

• Collaborate with the finance team to ensure timely and accurate records

Qualifications

• Bachelor’s degree or equivalent experience; background in accounting, finance, or business admin preferred

• 4+ years in an EA, office manager, or administrative role

• Familiarity with accounting basics (bookkeeping, invoicing, reconciliations)

• Proficiency in Microsoft Office 365 (Excel, Outlook, Teams, SharePoint); power users encouraged

• Strong organizational skills and attention to detail

• Excellent communication and interpersonal skills

• Tech-savvy and confident troubleshooting basic IT issues

• Positive, can-do attitude and a passion for making things run smoothly

Nice-to-Haves

• Experience with accounting software (QuickBooks, Xero, etc.)

• Familiarity with tools like Asana, Trello, or other project management systems

• Prior experience in a startup or high-growth company

Salary

Excellent pay up to $100,000 per year for the right candidate

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• Manage executive schedules and travel arrangements
• Managing executive schedules and coordinate travel arrangements
• Coordinate the executive(s) travel arrangements
• Make travel arrangements for executives
• Maintain calendar; coordinate meetings and travel arrangements
• Support an executive with travel arrangements, managing calendar and scheduling meetings
• Assist other executive administrative staff and executive management
• Assist executives with travel arrangements and expense reports
• Book travel primarily for domestic travel
• Making travel arrangements and completing expense reports
• Procure travel arrangements and create travel itineraries with expense management focus
• Make travel arrangements, both domestic and international travel
• Assist with corporate travel arrangements
• Organizing domestic and international travel arrangements for the executive
• Maintain the executive's calendar and travel logistics
• Perform all executive assistant office functions
• Make appointments and travel arrangements
• Make all necessary travel arrangements
• Maintain executive's schedules, appointments and travel arrangements
• Making travel arrangements and prepare expense reports for executives