Executive Assistant Office of the CEO

Position Summary

The Executive Assistant to the Office of the CEO provides comprehensive administrative and operational support to the CEO and the senior executive team. This role ensures seamless coordination across executive priorities, facilitates communication between the CEO’s office and internal/external stakeholders, and supports strategic initiatives. The position requires exceptional organizational skills, discretion, and the ability to manage complex tasks in a dynamic environment.

This position is onsite at our corporate office in Tampa, FL

Key Responsibilities

• Office Coordination: Serve as the central point of contact for the Office of the CEO, ensuring alignment across executive activities and priorities.
• Calendar & Scheduling: Manage and optimize the CEO’s calendar, including high-level meetings, travel arrangements, and preparation for engagements.
• Executive Communications: Draft, review, and manage correspondence, presentations, and reports on behalf of the CEO’s office; ensure timely and accurate communication.
• Meeting & Event Management: Coordinate executive meetings, board sessions, and special events; prepare agendas, materials, and track follow-up actions.
• Project & Initiative Support: Assist with strategic projects and initiatives led by the Office of the CEO, including research, analysis, and reporting.
• Stakeholder Engagement: Build and maintain strong relationships with internal teams and external partners to facilitate collaboration and information flow.
• Confidentiality & Compliance: Handle sensitive information with the highest level of discretion and ensure compliance with organizational policies. Maintains the confidentiality and security of Protected Health Information (PHI) in accordance with UVVC policies, the Health Insurance Portability and Accountability Act (HIPAA), and other applicable laws and regulations. PHI is a top priority of our organization.
• Travel & Expense Management: Oversee complex travel logistics and process expense reports accurately and promptly.

Qualifications

· Education:

• Bachelor’s degree preferred or equivalent experience.

· Experience:

• Minimum 5+ years in similar role, supporting senior executives or executive offices in a scaled corporate environment
• Interaction with board of directors, private equity, or venture capital sponsors strongly preferred.
• Healthcare managed services experience strongly preferred.

· Skills:

• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Excellent judgment and decision-making skills
• Ability to anticipate needs, and bias to take action proactively.
• Strong problem-solving skills with ability to navigate ambiguity.
• Expert in Microsoft Office Suite and highly proficient in collaboration tools (Teams, Monday, etc.); able to quickly learn and incorporate other productivity enabling technologies into workflows.
• Dependable: Able to meet reliable attendance and punctuality standards for the role.

Leadership Competencies & Cultural Fit

• Strategic Agility: Understands organizational priorities and aligns support to maximize CEO impact.
• Influence & Collaboration: Builds trust and fosters strong relationships across all levels of the organization.
• Adaptability: Thrives in a fast-paced, evolving environment with shifting priorities.
• Integrity & Confidentiality: Demonstrates sound judgment and discretion in all interactions.
• Commitment to Excellence: Maintains high standards of professionalism and attention to detail in consistently delivering on commitments.
• Professionalism: Demonstrates and promotes a work culture committed to UVVC’s Core Values: Understanding, Nurturing, Ingenuity, Trust, Excellence, and Diversity. Demonstrates behaviors that are consistent with UVVC’s Standards of Conduct as outlined in our Employee Handbook.

What We Offer

• Competitive salary and bonus structure
• Comprehensive benefits package (medical, dental, vision, 401k, PTO)
• Opportunity to make a direct impact on the growth and success of a leading physician-owned healthcare practice
• Collaborative, mission-driven work culture

About us:  

UVVC, is a leading provider of comprehensive vein and vascular care with over 45 clinics across Arizona, Chicago, Colorado, Florida, Georgia, Texas, and expanding. Our mission is to revolutionize vascular care by delivering an all-inclusive clinic experience that addresses every aspect of lower extremity vein, vascular, and wound conditions. 

United Vein & Vascular Centers (UVVC) is distinguished by its innovative approach to diagnosing and treating a variety of vascular conditions that affect the pelvis and lower extremities. With a team of committed specialists, cutting-edge medical technology, and a patient-centric approach that emphasizes minimally invasive procedures, UVVC ensures superior care and optimal outcomes for it’s patients.