Executive Assistant to Chief Communications Officer
The GapFolsom, California
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Overview
Schedule
Full-time
Career level
Senior-level
Job Description
About the Role
The Executive Assistant to the Chief Communications Officer plays a pivotal role in fostering seamless and effective partnership with the CCO. This position is integral to ensuring the smooth operation of the CCO'soffice and supporting the strategic initiatives of the organization. The Executive Assistant acts as a trusted confidant and advisor, providing high-level administrative support while maintaining the utmost discretion andconfidentiality.In this role, the Executive Assistant collaborates closely with the CCO to manage complex schedules, prioritize tasks, and facilitate communication with key stakeholders. By anticipating the needs of the CCO and proactively addressing potential challenges, the Executive Assistant enables the CCO to focus on high-impact activities and strategic decision-making.This position offers a unique opportunity to build strong relationships with senior executives and gain insights into the company's business strategy and performance on a global scale. The Executive Assistant's ability to navigate and influence within the organization is crucial to the success of the CCO's office and the broader executive team.What You'll Do
•Administrative Support: Manage complex and dynamic calendar across multiple time zones,schedule meetings, and coordinate travel arrangements.•Communication: Serve as the primary point of contact for internal and external communications,including emails, phone calls, and correspondence. Communicate and build partnerships with all levels of management.
•Meeting Coordination: Prepare agendas, take minutes, and follow up on action items from meetings.Schedule and plan meetings, including arranging meeting rooms, logistics, catering, A/V and other technology needs, as well as necessary materials.•Document Management: Organize and maintain files, documents, and records, ensuring easy access and retrieval.•Project Assistance: Support executives in various projects, including research, data analysis, and presentation preparation.•Event Planning: Assist in planning and coordinating team offsites and town halls.•Expense Management: Handle expense reports, budget tracking, and financial documentation.•Confidentiality: Maintain the highest level of confidentiality and professionalism in all interactions.•Judgment and Initiative: Work on assignments requiring considerable judgment and initiative.Determine methods and procedures on new assignments. Understand implications of work and make recommendations for solutions.
Who You Are
•ExperienceoDemonstrated experience supporting senior executive leaders in a global organizationpreferred•SkillsoExcellent organizational and time management skillsoStrong written and verbal communication abilitiesoProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)oAbility to multitask and prioritize effectivelyoDiscretion and confidentiality in handling sensitive informationoAbility to problem solve independently and through strong partnerships with businesspartners across the globeoAttention to detail, strong time management, and self-starter attitudeoStrong sense of urgency with the ability to handle multiple high-priority tasks with confidence•AttributesoProactive and self-motivatedoDetail-oriented and meticulousoStrong interpersonal skills and the ability to work collaborativelyoThrives in a dynamic environment with a high degree of ambiguity and agilityoStrategic thought partner to executive
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FAQs About Executive Assistant to Chief Communications Officer Jobs at The Gap
What is the work location for this position at The Gap?
This job at The Gap is located in Folsom, California, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at The Gap?
Employer has not shared pay details for this role.
What employment applies to this position at The Gap?
The Gap lists this role as a Full-time position.
What experience level is required for this role at The Gap?
The Gap is looking for a candidate with "Senior-level" experience level.
What is the process to apply for this position at The Gap?
You can apply for this role at The Gap either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.