Executive Assistant to President, Pharmacy Automation

Job Description Summary

Job Description

We are the makers of possible 

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. 

We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self. Become a maker of possible with us. 

We are seeking a dynamic and proactive Executive Assistant (EA) to support the President of Pharmacy Automation (RxA) in our Durham NC BD location. This role is highly visible and involves complex administrative responsibilities, serving as the primary administrative liaison with senior management, customers, and their assistants as well as the RxA team. The EA must work independently under strict deadlines, manage competing priorities, ability to discern priorities, and handle multiple tasks efficiently.

Key Responsibilities:

Administrative Support:

• Provide comprehensive administrative support including managing calendars, scheduling meetings, coordinating travel arrangements, and submitting expense reports. 

• Handle all administrative matters related to on-site and off-site meetings, including booking meeting rooms, arranging catering, and ensuring the room is equipped appropriately. 

• Maintain daily calendars and resolve any scheduling issues. 

• Prepare Word, Excel, and PowerPoint presentations, agendas, reports, and other documents in support of organizational objectives. May also work on special projects as needed.

Leadership Support:

• Work closely with the President and other senior leaders to provide support relating to routine and specific matters, including scheduling leadership team meetings, town halls, training sessions, and off-site meetings. 

• Serve as a liaison to the management teams within the Connected Care Segment and across BD as a whole. 

• Organize and coordinate executive outreach and external relations efforts and oversee special projects. 

• May support other senior leaders as needed. 

Communication and Coordination:

• Screen incoming requests, take and deliver accurate messages, and respond to requests by gathering and providing information. 

• Draft and prepare correspondence for internal announcements and to external organizations.  Welcome guests by greeting them in person, via email, or over the phone, and answer or direct inquiries. 

Confidentiality and Discretion:

• Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the global operations of the company. 

• Use discretion, confidentiality, and good judgment to handle executive leadership matters. 

Qualifications:

• High school diploma/GED with formal training or equivalent work experience required. College degree preferred. 

• At least 5 years' experience supporting a President, EVP or C-suite executive required.

• Advanced proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Copilot), including designing complex documents/presentations required. Docusign experience preferred.

• Extensive experience in calendar management and travel booking/expense preparation using platforms like Concur required.

• Ability to handle multiple tasks efficiently in a fast-paced environment and maintain a high degree of confidentiality, high attention to detail, and professionalism required.

At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting.

For certain roles at BD, employment is contingent upon the Company’s receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD’s Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law.

Why Join Us?

A career at BD means being part of a team that values your opinions and contributions and that encourages you to bring your authentic self to work. It’s also a place where we help each other be great, we do what’s right, we hold each other accountable, and learn and improve every day.  

To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of health. At BD, you’ll discover a culture in which you can learn, grow, and thrive. And find satisfaction in doing your part to make the world a better place.  

To learn more about BD visit https://bd.com/careers

Becton, Dickinson, and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally-protected characteristics.

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