Executive Assistant To The CEO

Objective

Under minimal supervision, the Executive Assistant provides senior-level, proactive administrative, operational, and content support to the Chief Executive Officer (CEO). The role is responsible for protecting and optimizing the CEO's time through strategic calendar management, serving as a trusted gatekeeper, and coordinating complex internal and external communications, meetings, and travel. In close partnership with the CEO, the Executive Assistant prepares executive-ready materials-including presentations and written communications-for leadership, Board, investor, and external stakeholder engagements. The Executive Assistant represents the CEO with professionalism and discretion and handles highly confidential information with sound judgment.

Essential Functions

Executive Support & Time Management

• Provides high-level administrative support to the CEO, including complex calendar management, scheduling, triaging requests, and maintaining an effective operating rhythm.
• Serves as a trusted gatekeeper by screening and prioritizing inbound requests, responding with tact and diplomacy, and directing matters appropriately.
• Maintains accurate and organized records, including calendars, contacts, meeting materials, action/decision logs, and confidential files.

Meetings, Operating Rhythm & Follow-Through

• Coordinates logistics and follow-up for executive leadership, Board/committee, investor/partner meetings, and offsites, including scheduling, agendas, pre-reads, participant communications, and catering as needed.
• Prepares executive briefing packets to ensure the CEO is fully prepared for meetings, travel, and public-facing engagements.
• Tracks key deliverables and action items, monitors deadlines, escalates risks as needed, and supports timely follow-through across cross-functional owners.
• Proofreads materials for accuracy, clarity, and quality.

Investor Relations & External Coordination

• Coordinates logistics for investor, analyst, and partner meetings (virtual and in person), including scheduling, calendar holds, room/AV setup, and distribution of materials.
• Supports preparation, version control, and timely distribution of meeting materials and follow-up communications, as assigned.
• Maintains organized records related to external engagement logistics and contacts.

Travel & Expense Management

• Books executive travel (air, ground, accommodations) and builds detailed itineraries, anticipating contingencies and communicating changes in real time.
• Prepares and submits expense reports with accurate coding, receipt management, and timely follow-up.

Board & Governance Support

• Supports Board and governance processes by coordinating logistics, compiling and distributing materials, managing version control, and partnering with Legal/Corporate Secretary on timelines and requirements.

Office & Administrative Support

• Supports day-to-day office operations, including greeting visitors, coordinating badges, managing conference room readiness, and ensuring a professional office experience.
• Coordinates mail, shipping/receiving, and basic office supply inventory, as directed.
• Maintains proficiency with key tools and systems and demonstrates strict confidentiality and sound judgment when handling sensitive or privileged information.
• Performs other related duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience

• High School diploma required; Associate's degree preferred
• 8+ years plus of relevant experience, preferably in a CEO/executive office administrative support capacity required
• Prior experience in pharmaceutical and/or high growth companies is highly desirable.
• Proficiency in Microsoft Office Suite and modern collaboration tools required.

Knowledge / Skill / Ability

• Excellent written, verbal, and interpersonal communication skills, with proven ability to collaborate, communicate and manage well at all levels of the organization including executive leadership and Board-facing interactions.
• Working knowledge of office equipment, e.g., printers and fax machines.
• Demonstrated ability to manage multiple assignments, set priorities, and adapt to changing conditions.
• Demonstrated ability to be well-organized with extremely strong attention to detail and excellent time-management skills.
• Takes initiative and utilizes independent judgment to address items that are time sensitive in nature and to proactively prioritize, triage, and resolve issues to protect the CEO's time and focus.
• High ethical standards, trustworthiness, operating with absolute discretion and professionalism in handling highly confidential and sensitive information.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Hybrid position with a blend of on-site work at the Seattle, WA office and remote work. A minimum of two (2) days per week on-site is required; some weeks may require additional on-site presence to align with the CEO's in-office schedule.
• Includes extensive computer, phone, and video conferencing work.
• Frequently moves about the office to attend meetings, greet visitors, and support on-site logistics.
• May occasionally lift and/or move items (e.g., meeting materials, packages, event supplies) up to 25 lbs.
• Work schedule may require flexibility (e.g., early mornings, evenings) to support CEO and business needs.
• May occasionally travel and/or support offsite meetings and events.
• Work is performed in a professional office environment with a moderate noise level, frequent interruptions, and regular interaction with internal and external stakeholders.

Perspective Therapeutics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

For information on Perspective Therapeutics, visit our website at: www.perspectivetherapeutics.com.