Executive Assistant To The President And Provost

Nebraska Wesleyan University seeks a highly organized, detail-oriented, and adaptable Executive Assistant to provide comprehensive support to the President and Provost. This pivotal role serves as a strategic partner who provides high-level executive support, coordinates key projects, and ensures follow through on organizational priorities.The ideal candidate is proactive, flexible, and skilled at managing multiple tasks in a fast-paced environment. This role requires exceptional judgement, professionalism, direction, organizational skills, and the ability to anticipate needs in a dynamic environment. This exempt position reports to the President and Provost.Department Office of the President; Academic Affairs OfficeKey ResponsibilitiesManage President's donor portfolio, including coordinating donor meetings, communications, and follow-up activities;Monitor and assist with executive email communications and meeting requests as directed, exercising discretion and sound judgement;Review, code, route and process invoices for approval and payment;Manage budgets for assigned academic colleges;Administer contracts for part-time faculty appointments and overload assignments for full-time faculty;Support major institutional events including Opening Week, Matriculation Convocation, Student Research Symposium, Commencement, and other special events;Provide administrative support for the Board of Governors including meeting preparation;Provide administrative support to the Associate Provost, Academic Deans and Chief of Staff;Coordinate administrative support for academic committees;Supervise and mentor administrative assistant;Ensure smooth day-to-day office operations and foster a positive, service-oriented environment.Required Qualifications3-5+ years of progressively responsible administrative, executive support, or project coordination experience

Experience supporting senior leaders, executives, boards, committees or governing bodies

Experience managing confidential and sensitive information with discretion

Strong written, verbal, and interpersonal skills

Strong organizational and project management skills with the ability to manage multiple priorities and deadlines

Experience with budgeting, invoice processing, or financial reconciliation

Experience coordinating meetings, events and complex administrative processes

Supervisory or leadership experience

Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, SharePoint, and TeamsExperience in higher education or supporting senior leadership is preferred, however, candidates with demonstrated success in high-demand administrative roles requiring similar levels of organization, discretion, and multitasking are strongly encouraged to apply.  Salary and BenefitsNWU offers a competitive wage and comprehensive benefits plan including Health Insurance, Life Insurance, Disability benefits, Retirement, five weeks of paid time off per year with vacation and holidays, and 100% tuition discount for dependents after one year of service.  DOE/QHow to ApplyTo apply, please upload a cover letter, resume or curriculum vita, and the names of three professional references at the following URL: https://nebrwesleyan.applicantpro.com/jobs/. NWU encourages applicants to address how one or more of NWU's Core Values align with their personal values and characteristics and/or how they would contribute to them at NWU in their cover letter or a separate document. Review of applications will begin immediately and continue until the position is filled.

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