Executive Associate - Human Resources

Department

Department of Elementary and Secondary Education

Division

Education Administration

Salary

$0.00 - $0.00

Job Profile

JC-08340812-99 - Executive Associate (Non-Union Executive Branch)

Scheduled Work Days & Work Hours

Preferred Qualifications

• Advanced Excel capabilities (v-lookups, pivot tables, complex formulas)
• Substantial medium-scale payroll
• Proven project management experience- HR Project Management role helpful
• Operational Excellence emphasis in prior work (Lean, continuous improvement, Six Sigma, Kaizen etc.)
• Data centric experiences with high customer interface
• Experience developing, SOP's, guidance documents, training and user content of internal internet pages (Knowledge Base or other)
• 3+ years of high volume and complex benefits, payroll or related processing experience
• 3+ years of experience working within HR Information Systems, such as ADP, Workday, PeopleSoft, Paylocity, managing data and running complex reports
• Experience creating dashboards
• Excellent written and verbal communication capability
• Ability to onsite five days a week to start with consideration for remote work after 6 months

Job Requisition Number

JR102412 EXECUTIVE ASSOCIATE - Human Resources (Open)

Pay Grade

N00000 A

Classification

Executive Associate

Class Definition

DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION

NONCLASSIFIED JOB DESCRIPTION

TITLE: Executive Associate for Human Resources

ORGANIZATIONAL CENTER: This confidential position is in the Office of Human Resources (OHR).

GENERAL STATEMENT OF DUTIES: Responsible for providing essential planning, support, implementation, administration and coordination of human resource administration, communications efforts

SUPERVISION RECEIVED: Works under the supervision of a Chief for Human Resources or designee with wide latitude to exercise independent judgement. Work is subject to review on a periodic basis or upon completion for confirmation that anticipated results are achieved and for adherence to professional standards of conduct.

SUPERVISION EXERCISED: Generally, none. May plan, coordinate, direct and/or supervise the work of subordinates technical and clerical staff. May work as part of a team and/or in collaboration with others, with wide latitude for the exercise of independent judgement to achieve results. May be involved in providing input to the performance management process as a peer or colleague as appropriate.

ILLUSTRATIVE EXAMPLES OF WORK PERFORMED AND ESSENTIAL FUNCTIONS:

To perform a variety of routine assignments in the field of general personnel administration, including implementation of departmental/agency processes for the recruitment, selection and placement of personnel, the preparation of personnel transaction forms, and the maintenance and update of records.

Reviews weekly timesheets for accuracy and conformity to personnel rules to ensure all staff are paid accurately each pay period; prepares applicable payrolls for processing.

Creates and administers new programs such as orientation and coordination of training. To implement procedures ensuring equal opportunity and ADA (Americans with Disabilities Act) compliance in the areas of recruitment and promotion.

Reviews, prepares, and processes personnel action forms for appointments, promotions, reemployment, transfers, demotions, terminations, and leaves of absence to ensure that personnel actions are processed appropriately and timely. Tracks new hires and terminations and makes appropriate document updates to ensure that the RIDE Table of Organization and employee seniority lists are accurate. Computes, verifies, and prepares retroactive salary adjustments, wage reports, and/or other related reports. Composes and types letters and memoranda regarding routine payroll and personnel matters. Answers routine and occasionally complex questions from employees and other interested parties regarding State and Regents policies, procedures, and rules. Assists the Chief of Human Resources with Labor-Management Committees and issues. May assist with daily schedule of events related to OHR

Performs a wide variety of strategic functions of a highly complex and confidential nature under the direction of the Chief for Human Resources.

To assist and act in a confidential capacity to managers who formulate, determine and effectuate management policies in the field of labor relations; to have access to confidential information concerning proposed or anticipated changes which may result from collective bargaining negotiations.

To consult with agency staff, union representatives, and management personnel concerning general personnel administration issues; to provide technical advice in the implementation of organizational strategies related to contractual obligations.

To review agency staffing needs and employees' skills and abilities, and to recommend optimum utilization of available employee resources.

As required, to perform intermittent, professional tasks related to employee training, public relations, or similar agency functions.

To utilize electronic equipment, computer software, automated databases and related technology and equipment in the research and development of HR products and analyses.

To do related work as required.

REQUIRED QUALIFICATIONS FOR APPOINTMENT:

KNOWLEDGES, SKILLS AND CAPACITIES: A working knowledge of general personnel administration principles, practices and techniques, and the ability to apply said techniques in a major, coordinated personnel administration program; a working knowledge of the RI Merit System Act and Personnel Rules; a working knowledge of the rules, regulations and procedures affecting personnel administration and the ability to apply them; a familiarity with related federal and state statutes, regulations and guidelines; the ability to communicate effectively and prepare cohesive written reports and analyses; the ability to establish effective working relationships with a variety of internal and external customers; and related capacities and abilities.

EDUCATION AND EXPERIENCE: Education: Such as may have been gained through: possession of a bachelor's degree with specialization in public administration, human resources management, psychology, education, or a closely related field, including or supplemented by courses in personnel administration; and Experience: Such as may have been gained through: employment in a responsible professional position involving the application of modern personnel management principles and techniques in the area of general personnel administration. Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

Travel outside the office is required; Must have own transportation and be available evenings and occasionally on weekends.

Reasonable accommodations can be made for individuals with a disability.

May 2025

Supplemental Information

This role includes day-to-day HR system updates, data integrity, access controls, audits, compliance boards, policy communications, and operational reporting support. The role partners closely with Payroll and Finance to ensure HRIS configuration and effective-dated transactions support accurate payroll outcomes. While this role does not run payroll, hands-on payroll processing experience is required to understand downstream payroll/finance impacts and proactively prevent issues through strong HRIS governance and disciplined data management.

Benefits

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.

Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.